These regulations shall be called the Khwaja Fareed University of Engineering & Information Technology (KFUEIT), Rahim Yar Khan Scholarships Regulations 2019.
These regulations shall come into force at once on the approval by Syndicate.
These regulations shall govern the award of All the Merit and Need-based Scholarships at Khwaja Fareed University of Engineering & Information Technology (KFUEIT), Rahim Yar Khan.
The University in accordance with the Act shall assist the needy students in obtaining the financial assistance and scholarships in order to continue their studies and academic activities at the University. Furthermore, the University shall also assist high-achieving students in obtaining recognition and financial reward for their excellence and meritorious performance in academic and research activities.
Budgetary Allocation For Scholarships
- In order to provide adequate funds in the annual budget for scholarships, 10% of the total tuition fee revenue at the University will be allocated for Scholarships and Fee Concession.
- It would be ensured that the scholarships on need-basis or merit-basis shall cover a minimum of 10% of the student population in each Academic Year.
The Vice Chancellor shall constitute, and may revise from time to time, a Scholarships Award Committee with members from faculty and officers of the University at university level. Heads of academic departments shall constitute Scholarships Committees at department level from faculty and officers of their Departments. The Scholarships Committee at department level shall conduct the interviews of the applicants for scholarships and submit their recommendations to the Scholarships and Financial Assistance Department for further process. Scholarships Award Committee at University level may review the recommendations submitted by Department Scholarships Committees by conducting meetings whenever necessary, for the cases of merit, need-based or any other scholarship advertised by the Scholarships and Financial Assistance Department. The Director Scholarships and Financial Assistance Department shall be responsible for submitting final recommendations to the Worthy Vice Chancellor for approval.
Scholarships and Financial Assistance Department
There shall be Scholarships and Financial Assistance Department established at the University, which shall be responsible for the following:
- Advising and counseling the University Students on various scholarships and financial assistance schemes available to them and ensuring that information about the scholarships and financial assistance schemes is widely disseminated throughout the student community using Notice Boards, Electronic Mail, KFUEIT Website, KFUEIT Official Facebook Page and through conducting Seminars and Workshops for Students at KFUEIT.
- Facilitating Scholarships Committees at department level to process merit, need based or any other scholarship.
- Maintaining records related to various scholarship schemes in a reliable manner.
- Attainment of semester budget required to process Need-based and Merit Scholarship from Finance Department at KFUEIT.
- Coordinating with external organizations for the provision of scholarships and issues pertaining to students of KFUEIT.
Director Scholarships and Financial Assistance Department
The head of the Scholarships and Financial Assistance Department be called the Director Scholarships and Financial Assistance Department.
Director Scholarships and Financial Assistance Department shall be responsible for the following:
- Director Scholarships and Financial Assistance Department shall act as President of the Scholarships Award Committee at University level. The President Scholarships Award Committee will conduct timely meetings of the committee to review the applications received and make recommendations on these applications for the approval of the Vice Chancellor.
- Obtaining the advice and instructions of the Vice Chancellor on various Scholarship schemes and conducting official correspondence on behalf of the University and to make sure that University students are rightfully benefitting from these schemes.
- Submitting a monthly report to the Vice Chancellor on activities undertaken to fulfill the assigned mission and responsibilities.
- Merit scholarship shall be awarded to undergraduate students by the University to top three students obtaining the highest SGPA in each class. Students enrolled in first semester shall be awarded Merit Scholarship on the basis of aggregate marks obtained by the student in admission merit list. In addition to the student being placed among the top three, the SGPA obtained must also be greater than 3.0. Furthermore being, only students carrying full workload as specified in the Plan of Study for the degree are eligible to be considered for Merit Scholarships Award.
- Merit Scholarship shall be awarded to the students of all the undergraduate (16-year) degree programs on per semester basis. For the purpose of Merit Scholarship, each student will be considered as part of a class of students taking same set of courses taught by the same teacher. Assignment of each student to a class shall be done at the beginning of the semester and shall not be generally changed thereafter. In any case, the assigned class of a student cannot be changed for the purpose of Merit Scholarship after the mid-semester examination.
- The amount of merit scholarship shall be a maximum of full tuition fee per semester. After the first semester, its amount will depend upon the SGPA obtained by the top three of the students in previous semester examination. The Merit Scholarship amount awarded to an eligible student will be 100% of semester tuition fee, if his/her SGPA is 4.0 and 0% if his/her SGPA is 3.0 (or lower). For SGPA values between 3.0 and 4.0, the Merit Scholarship amount will be linearly pro-rated between 0% and 100% of student’s semester tuition fee. As an example, a student who is among the top three students and thus is eligible for the Merit scholarship and his/her SGPA is 3.60, he/she will get 60% of tuition fee as Merit Scholarship amount.
- There is no prescribed form for Merit Scholarship application. Computerized Examination Record System of the University will automatically generate the names of deserving candidates for Merit Scholarship Award according to above mentioned criteria.
- Scholarships Award Committee shall submit the cases for award of Merit Scholarship, duly verified by the Controller of Examination, for the approval of the Vice Chancellor.
Need Based Scholarship
- The Need Based Scholarship shall be awarded to the needy, deserving and orphan students of undergraduate (16-years) programs by the University on per semester basis. Primary criteria for the award of need-based scholarship shall be the need of the student relative to the other applicants. However, applicants need to maintain a SGPA or CGPA of 2.0 to qualify for consideration for the award of need-based scholarship.
- Applications for need-based Scholarship shall be received on a prescribed form to be filled by the needy, deserving and orphan students. All required supporting documents must be submitted by the applicant. Information provided by the applicant in the Need-Based Scholarship Application Form shall strictly be treated as confidential.
- Students of the University shall be informed periodically through a notice for application deadline for the need-based scholarships.
- Background Check may be conducted, if deemed necessary, to verify information provided by the applicant in the Need-based Scholarship Application Form. If the Background Check reveals that the applicant has provided false information in the Need-Based Scholarship Application Form. The applicant would stand disqualified from receiving any Need-based Scholarship.
- Applicants for need-based scholarship may be required to undergo interview and assessment by the Scholarships Committee at department level and may further be reviewed by Scholarships Award Committee. The final recommendations shall be made by the Scholarships Award Committee in accordance with the budget of University.
- If a special need arises, in a case reported or applied directly to the Vice Chancellor, the Vice Chancellor may award need-based scholarship directly to a needy applicant.
- The amount of the Need Based Scholarship shall be a maximum of full tuition fee of the semester. The Scholarships Award Committee is empowered to decide upon the amount of Scholarship for each applicant according to the financial needs of the applicant, on case to case basis. Award decision taken by the committee shall be considered as recommendations to be put up for the final approval by the Vice Chancellor.
- The scholarship will be reimbursed to University account if the student becomes recipient of any other scholarship and the amount of scholarship received by the student covers his/her financial educational needs. Students will return the amount in university’s scholarship account and will submit their receipts to Scholarship and financial assistance department for further process.
- Need-based Scholarships are awarded as Qarz-e-Hasana. The students availing Need-based Scholarship must note that they have a moral obligation to return the amount after they have completed their education, at their convenience, so that these funds might be used in future to help the other needy and deserving students.
- MS/PHD students shall be financially supported by the university under the program of Teaching Assistants/ Research Assistants for which policies/rules shall be announced separately.
Other Scholarships and Financial Assistance Schemes
From time to time, other scholarships and financial assistance schemes may be initiated in the University with the support of Philanthropists/government/non-governmental organizations, etc. Such scholarships and financial assistance schemes will be subject to their specific rules. However, the Scholarships and Financial Assistance Department shall announce these scholarships; financial assistance schemes, and review the applications for these scholarships/financial assistance schemes to recommend the award of these scholarships/financial assistance to deserving students in the light of the relevant rules.
If any question arises regarding the interpretation of these regulations the matter shall be deliberated by the academic administration consisting of Head of the Department. Controller of Examinations, Registrar, Deans and Vice Chancellor and their decision thereon shall be final.
Removal of Difficulties
If any difficulty arises in giving effect to any of the provisions of these Regulations, the Vice Chancellor in individual cases may make such decisions, not inconsistent with the spirit of these Regulations, as may appear to necessary for the purpose of removing the difficulty, provided that such a decision is not ultra vires of the Khwaja Fareed University of Engineering and Information Technology, Rahim Yar Khan Act 2014.