SHORT TITLE

These regulations shall be called the Khwaja Fareed University of Engineering & Information Technology (KFUEIT), Rahim Yar Khan Migration / Transfer Regulations 2019 for Engineering and Non-Engineering Programs.

APPLICATION

These regulations govern the Migration / Transfer to Khwaja Fareed University of Engineering & Information Technology (KFUEIT), Rahim Yar Khan and will be effective from Fall 2018.

MIGRATION / TRANSFER CHANNEL

On the recommendations of the Migration Committee, the HoD and the Dean concerned, the Vice Chancellor may allow transfer of a student within KFUEIT or migration from other foreign / Paki-stani universities / colleges of repute, generally under the conditions specified in these Regulations.

INTRA-UNIVERSITY TRANSFER

MIGRATION FROM OTHER UNIVERSITIES TO KFUEIT

• Transfer from one academic program to another within KFUEIT during admission process does not constitute Migration and shall be done based on Admission Policy.
• Transfer from an academic program of higher merit to a program of lower merit shall be permitted on the recommendation of the HoD’s and Deans concerned and the applicant meeting the admission el-igibility conditions of the target program.
• Option for transfer as per 4.b above shall also be available to students separated due to poor academic performance.
• Migration application shall only be entertained on the prescribed application form.
• An application for admission by migration shall be accompanied by a detailed marks cer-tificate showing the examinations passed by the applicant at other university. The appli-cant is required to be in good standing with a minimum CGPA of 2.5 out of 4.0 or 3.0 out of 5.0.
• No application shall be entertained after 2nd week of a regular semester.
• Prescribed Migration Application Processing fee (non-refundable) shall be paid by the candidate at the time of submission of application form.
• All Non-FSc stream candidates shall have to provide equivalence certificate duly ob-tained from IBCC, Pakistan.
• A candidate applying for migration to a degree program should meet at least the mini-mum requirements of admission for that program to the extent of marks percentage of Intermediate or Bachelor, as the case may be, subject to availability of vacant seat in that program.
• A candidate pursuing for migration shall have to appear in the relevant KFAT or KFGAT (Engineering / Non- Engineering) Entry Test of KFUEIT, Minimum passing score for Bachelors programs shall be 50% and for MS / PhD Program shall be 60%. An applicant securing the passing score would be allowed to appear for interview before the Migration Committee where the HoD concerned or his / her representative (not below the rank of a PhD qualified faculty member) will also be a co-opted member.
• Merit list would be drawn in case where the number of applicants is higher than the number of available vacant seats. For calculation of merit, 60% weight-age would be given to the test and 40% to the interview.
• The university / college / institute from where the student intends to migrate should be recognized by the HEC and the degree program shall be accredited by the relevant ac-creditation body of Pakistan or foreign country in case of student migration from foreign university.
• No student shall be admitted by migration from a university or institution in Pakistan un-less he / she produces a “No Objection Certificate” to the effect that the student has not been debarred from taking university examinations or suspended or not expelled or rusti-cated from the university or institution from which he / she intends to migrate and that no disciplinary action is pending against him / her.
• Migrated students are not eligible for Honors / Awards at KFUEIT.
• KFUEIT authorities reserve the right to reject any application for migration without as-signing any reason.

CREDIT FOR COURSES COMPLETED AT OTHER INSTITUTIONS

• A maximum of up to 50% of credit hours required for degree at KFUEIT are allowed to be transferred from other institution.
• The credits transferred shall be counted towards the degree requirement and GPA of the transferred credits shall not be counted towards the calculation of CGPA at KFUEIT.
• Only courses completed with a minimum B- Grade will be transferred. Courses must cor-respond to courses offered by KFUEIT or be equivalent in depth and intensity.

MIGRATION FROM KFUEIT TO OTHER UNIVERSITIES

INTERPRETATION

If any question arises regarding the interpretation of these regulations the matter shall be deliberated by the academic administration consisting of Head of the Department, Controller of Examinations, Registrar, Deans and Vice Chancellor and their decision thereon shall be final.

REMOVAL OF DIFFICULTIES

If any difficulty arises in giving effect to any of the provisions of these Regulations, the Vice Chancellor in individual cases may make such decision, not inconsistent with the spirit of these Regulations, as may appear to be necessary for the purpose of removing the difficulty, provided that such a decision in not ultra vires of the Khwaja Fareed University of Engineering and Information Technology, Rahim Yar Khan Act 2014.

• A student desiring to leave KFUEIT in order to join another University or Institution shall apply to the Dean of the Faculty concerned on the prescribed form after payment of prescribed fee of Rs. 5,000/- (non-refundable).
• The Dean of Faculty concerned shall be competent to issue a migration certificate on the prescribed form.
• No migration certificate shall be issued unless the student has cleared all University dues.
• In case of student who has been debarred from taking University examination or has been expelled or rusticated, no migration certificate shall be issued so far as the punish-ment is in force.
• A student who has obtained Migration Certificate from KFUEIT but then desires to be readmitted to KFUEIT shall be allowed readmission on payment of Readmission Fee and Security Deposit in addition to prevalent semester fees and charges. Such readmission shall be approved by the Vice Chancellor on the recommendation of the HoD and the Dean concerned, in the class to which he / she can be admitted under the regulations provided that his / her absence from the current teaching session of that class does not exceed four weeks and further that he / she surrenders the Migration Certificate.

SHORT TITLE

These regulations shall be called the Khwaja Fareed University of Engineering & Information Technology (KFUEIT), Rahim Yar Khan Semester Regulations 2019.

COMMENCEMENT

These regulations shall come into force at once on approval of the Syndicate.

APPLICATION

These regulations govern the Semester System of teaching at the Khwaja Fareed University of Engineering & Information Technology (KFUEIT), Rahim Yar Khan.

DEFINITIONS

• Masculine gender used in the following regulations implies male students as well as female students.
• The term faculty member or instructor or teacher when mentioned in these regulations would refer to the concerned faculty member or instructor or teacher, if not mentioned as such.
•  
• The medium of instructions and examinations shall be English for all courses except Islamic Studies and Pakistan Studies for which the medium of instructions and examinations may be either Urdu or English.

• The expressions used in these regulations, unless otherwise specified, or unless there is anything repugnant to the Act and Statutes, shall have the meanings as follows:

• “Academic Council” means the Academic Council of the University as specified in the charter.
• “Academic Head” or “HOD” means Head of a Teaching Department of the University.
• “Academic Program” means a program of studies, which leads to the award of a University degree to the students, after successful completion of all its requirements.
• The term “Academic Year” refers to the period of study at the University spread over one calendar year period. Academic year is further divided into two regular semesters, Fall and Spring.
•  
• “Act” means The Khwaja Fareed University of Engineering and Information Technology, Rahim Yar Khan Act 2014.
• “Board of Faculty” means the Board of Faculty for each faculty of the University.
• “Board of Studies” means the Board of Studies for each department of the University.
• “Contact Hour” means one hour, spent on academic and research related activities including instructional work/tutorials, laboratory work (practical), research work, projects, seminars, workshops, internships, etc. during the course of studies at the University.
• “Controller of Examinations” means the Controller of Examinations (CoE) of the University.
• “Co-requisite” refers to courses that must be registered simultaneously if studied for the first
• During repetition, simultaneous registration of such courses is not necessary.
• “Credit Course” means a course of study whose grade points shall be used in calculating student’s CGPA.
• “Credit Hour (Cr Hr)” means a unit of academic credit during a semester. Each credit hour is related to a one or more ”Contact hours per week” according to course type and the semester in which it is offered as defined in these regulations.
• “Cumulative Grade Point Average (CGPA)” means the summation of grade points of all credit courses divided by the total number of credit hours taken by a student, i.e. “CGPA”=(ΣP×N)/(ΣN) Where P represents grade point assigned to a letter grade scored by the student in a course and N represents the number of credit hours associated with the course.
• “Dean” means the Chairman of a Faculty of the University.
• “Faculty” means a Faculty of the University.
• “Government” means the Government of Punjab.
• “Grade” means a letter grade indicating the quality of students’ academic performance.
• “Grade Point” means number of points representing the letter grade obtained by a student in a course.
• “Grade Points of a Credit Course” is the product of grade points representing the letter grade scored by the student in a course and the number of credit hours assigned to the course.
• “Non Credit Course” means a course of study, successful completion of which shall not be a requirement for the degree.
• “Pre-requisites” refer to courses that must be successfully completed prior to registration in a course requiring these pre-requisites.
• “Probation” means that a student is deficient in academic standards and is likely to be separated from the program.
• “Registrar” means the Registrar of the University.
• “Statutes”, “regulations” and “rules” mean prescribed statutes, regulations and rules made under the Act.
• “Semester” means an academic period, in which one set of courses in any discipline of studies is offered.
• “Semester Grade Point Average (SGPA)” means the summation of grade points of all credit courses divided by the total number of the credit hours taken by a student during a semester.
• “Separated” means that a student is considered unsuitable for further studies and shall be de-registered from University rolls.
• “Course” means a topic or subject related to an academic program, which is to be studied by a student for a fixed number of credit hours during a semester. Each course shall carry a specific discipline code and number.
• “Teacher” means Professor, Associate Professor, Assistant Professor, Lecturer, Lab Engineer and Visiting Faculty engaged whole time or part time by the University for teaching, and any other person as may be declared to be the teacher.
• “Teaching Department” means a teaching department established and maintained by the University.
• “Tutor” refers to a teacher appointed as an advisor and counselor to a group of students and the term “Tutorial” refers to a scheduled session with their tutor. “University” means the Khwaja Fareed University of Engineering and Information Technology, Rahim Yar Khan.
• “Vice Chancellor” means Vice Chancellor of the University.
• All other words and expressions used, but not defined herein, shall have the same meanings as assigned to them in the Act.

SEMESTER SYSTEM

• Teaching at the University shall be done according to the Semester system of instruction. There will be two regular semesters (Fall and Spring) in an academic year. Fall/Spring semester will spread over 16-18 weeks (inclusive of 1-2 weeks for exams).
• Teaching departments shall announce the courses being offered in a semester in advance and allow students to register in the courses after academic advising.

ACADEMIC ADVISING

• Academic advising shall be done by faculty members designated as “Advisor” and shall consist of advisor’s review of student’s academic record with the student himself/herself. Advising shall lay particular emphasis on courses failed by the student, student’s CGPA and the steps student needs to take to fulfill his/her degree requirements within the stipulated time. Furthermore, student may be advised of pre-requisite and co-requisite relationship between courses relevant to him/ her. University will provide academic guidance to all students throughout their academic career at University. Responsibilities of Student Advisor also include advising students with the general adjustments to university life and semester system, informing and explaining course registration, implication of credit transfer, attendance policy, withdrawal of courses. Additionally, Student Advisor is to serve as a resource person for university information and guiding students to meet graduation requirements.
• Notwithstanding anything stated above with regard to advising, it will be the students’ responsibility to know their degree requirements, various deadlines/information announced through notices placed on Department/Campus Notice Boards, to be accountable for observing University policies and to obtain course-scheduling information. A student will be responsible for completion of all degree requirements, including pre-requisites. For any clarification, query or problem relating to any academic matter which may not be resolved at the HOD level, the student may contact Dean of the concerned Faculty.

SUMMER SEMESTER

• Summer semester will be offered as an optional semester of 8-9 weeks duration including exam. Students will be offered courses to remove deficiencies and can enroll in up to a maximum of 9 credit hours during summer.
• The courses offered in the summer are decided by the respective HOD’s office keeping in view the number of students interested in taking a particular course.
• In summer, teaching departments may offer courses for whole session as well as for repeaters. Students have to pay separately for registering in a summer course without crossing certain maximum Credit Hours limit.
• Moreover, a student who has either failed or has been stopped to take the examination due to shortage of class attendance or wishes to improve his/her grade is allowed to register in the summer semester.
• The contact hours per week during the summer semester will be doubled to ensure that the course is completely taught in a summer session with half of the duration as compared to a regular (Fall/ Spring) semester.

DEGREE DURATION

• Minimum duration for undergraduate and master’s degree programs (16 years of education) shall not be less than four and two academic years, respectively.
• Master’s degree programs (18 years of education) shall not be less than 2 years for full time students.
• Doctoral (PhD) degree programs shall not be less than 3 years (including course work duration and Research Dissertation).
• The maximum duration for undergraduate and master’s degree programs (16 years of education) shall not be more than six and three academic years, respectively.
• Master’s degree programs (18 years of education) shall not be more than four years for full time students.
• doctoral (PhD) degree programs shall not be more than 8 years (including course work duration and Research Dissertation).

Extension Beyond Maximum Duration

• The Vice Chancellor may grant extensions up to a maximum period of one year beyond the maximum duration for completing requirements for the award of degree. Students requiring extension may apply to the Vice chancellor for this purpose.
• A student would be separated from the University if he/she requires extension beyond one year.
• Separated students can apply to the Vice Chancellor for re-admission.
• A re-admitted student will not be granted second re-admission if he/she is separated second time from the University.

REGISTRATION SCHEDULE

Students have to register for their courses in a semester during the period specified for the purpose before the commencement of a semester. The office of the Examinations, before the start of every semester, will notify the course registration deadline i.e. week of a semester. Requests for late registration for valid reasons can be entertained till the end of the third study week of a semester. However, such students shall be required to pay late registration fee. Students deciding not to register in a semester must inform the department of their decision. Failure to register without any prior intimation may result in separation from the University.

STUDENT STATUS

Students shall be classified:

• on the basis of number of credit hours registered in a semester and on the basis of credit hours completed.

The students are classified as per the following nomenclature on the basis of credit hours registered during a semester:

• Students registering in at least 12 credit hours during Fall and Spring semesters and 6 credit hours during summer semester within the minimum duration of their respective degree program shall be called “Regular”.
• Students shall be classified as “Casual” students if they register in less than 12 credit hours during Fall and Spring semesters and less than 6 credit hours during summer semester; or they register in courses after completion of their minimum degree duration period.

The students are classified as per the following nomenclature on the basis of credit hours completed:

• “First Year” students if they have successfully completed less than or up to 32 credit hours of prescribed syllabus.
• “Second Year” students if they have successfully completed more than 32 credit hours but up to 68 credit hours of prescribed syllabus.
• “Third Year” students if they have successfully completed more than 68 credit hours but up to 104 credit hours of prescribed syllabus.
• “Final Year” students if they have successfully completed more than 104 credit hours but up to 136 credit hours of prescribed syllabus.

CREDIT HOUR SYSTEM

The credit hours assigned to a theory or a laboratory course are determined by the contact hours allocated to it per week throughout a semester. For a theory course one credit hour is equivalent to one contact hour of lecture per week, and for a laboratory course, three contact hours of practical work per week constitute one credit hour.

CREDIT HOURS REQUIREMENT

• The credit hours required for the award of a Bachelors degree may range from a minimum of 124 to a maximum of 140 for degree programs with minimum duration of four academic years.
• The credit hours required for the award of M.Sc. degree may range from a minimum of 65 to a maximum of 72 for degree programs with minimum duration of two academic years.
• The credit hours required for the award of MS degree may range from a minimum of 30 to a maximum of 36 for degree programs with minimum duration of one academic year.
• The credit hours required for the award of PhD is 48 (18 Credit Hours of Course Work + 30 Credit Hours of PhD dissertation.

REGISTRATION MATTERS

• The maximum and minimum permissible number of students to be allowed registration in a course section will be decided by the concerned Board of Studies.
• Students may consult their advisors for registration guidelines.

Registration limits for students are given as under:

• Students are allowed to register in maximum of 20 credit hours in Fall and Spring semesters.
• Students, because of repetition of courses or fulfillment of graduation requirements, may apply to the concerned Dean for one credit hour extension in the 20 credit hours registration limit.
• A student may register for at most 9 credit hours during summer semester such that the contact hours per week do not exceed 24.
• Registration will only be allowed in a course if the pre-requisites, if specified, of the course have been completed successfully.
• Registration in a course section will be closed if the maximum permitted number of students have registered in it.
• A course section may be canceled if less than the minimum numbers of students register in that section. Such students who have been denied registration due to cancellation of a section may add some alternate course(s) during add and drop period.

CURRICULUM AND CLASSIFICATION OF COURSES

The curriculum, course identification numbers, the credit hours allocated to each course and detailed syllabus shall be according to the proposals made by the Board of Studies and the Board of Faculty concerned and approved by the Syndicate on the recommendations of the Academic Council.

Courses shall be classified as:

• “Theory” wherein the primary mode of teaching shall be lectures given by teachers supplemented by home assignments. For the purpose of these regulations, courses of this type shall be referred to as Type-A.
• “Practical” wherein the primary mode of teaching shall be experiments, studio laboratory, designs, drawings, assignments and projects conducted/executed by students as specified in the syllabus. For the purpose of these regulations, courses of this type shall be referred to as Type-B.

Type-A Courses Evaluation and Contact Hours

• In Type-A courses, there shall be a mid-semester examination of at least one hour duration and a comprehensive end semester examination of at least one and a half hour duration. These examinations shall carry 30% and 50% weightage towards the course grade, respectively.
• The teacher shall schedule additional assessment instruments such as quizzes, assignments, presentations, seminars, group discussions, field study reports, etc. as specified in the syllabus or as determined by the teacher. These assessment instruments shall carry the remaining 20% weightage of the course.
• There shall be one contact hour per week during Fall and Spring semesters and two contact hours per week during Summer semester for each credit hour assigned to Type-A courses.

Type-B Courses Evaluation and Contact Hours

• In Type-B courses, each Experiment, Studio work, Jury Presentation, Design, Drawing, Project or Assignment shall be considered as an independent assessment instrument. Cumulative performance in all independent assessment instruments shall form the basis for evaluating a student.
• There shall be two to three contact hours per week during Fall and Spring semesters and four to six contact hours per week during Summer semester for each credit hour assigned to Type-B courses.

Type-C Courses Evaluation and Contact Hours

• In Type-C courses, each exercise, project or assignment shall be assessed for process during its life time (Continuous Assessment) while the end product shall be assessed, right after its submission, through Viva-Voce / Jury examination (Terminal Assessment).
• Continuous Assessment and Terminal Assessment of Type-C courses may carry 60 and 40 percent weightage, respectively.
• External Examiners / Jurors shall be involved in the assessment of all Type-C courses.
• There shall be two to four contact hours per week during Fall and Spring semesters for each credit hour assigned to Type-C courses.

SEMESTER FREEZE

• A student enrolled in four years bachelor’s degree program can freeze maximum of two semesters throughout the degree duration.
• A student enrolled in two years master’s degree program can freeze maximum of one semester throughout the degree duration.
• Freezing of first semester is not allowed, however under special *hardship circumstances freezing of first semester can be considered by the approval of Vice Chancellor. * Iddat, Maternity/Delivery, Death in the immediate family or any other subject to acceptance on justified rationale.
• Student can apply for semester freeze before the start of the semester.

ATTENDANCE RULES

• Students are expected to attend all the Lectures and Laboratories work pertaining to their courses of study and are required to attend at least 75% of the total Lectures/Lab work for each course to qualify for appearance in the final examination.
• In case a student fails to maintain 75% attendance in a course he/she shall not be allowed to appear in the Final Examination of that course and shall be placed under academic status F-SAT. A ‘W4’ grade shall be awarded in the course in which he/she is short of attendance and shall not be used in computation of SGPA/CGPA.. However, course withdrawal option may be exercised (as per rules) by the student. Courses repeated after short of attendance will not be suffixed with “(Repeat)”.

ABSCONDING STUDENTS

• If a student fails to register for classes before the end of fourth week of a regular semester (Fall/ Spring) or is absent from classes for 30 days or more in a regular semester (Fall/Spring), without information and approval of the HOD, admission of such a student will be suspended automatically.
• Such a student may only be reinstated to continue studies at the University on the recommendation of the HOD and approval of the Dean of the Faculty, subject to payment of prescribed reinstatement fee which shall be equivalent to the Admission Fee enforced at the time of reinstatement. All outstanding dues are also to be cleared by the student before the reinstatement. However, such a student shall only be allowed to join the classes from beginning of the next semester available after the reinstatement. For the current semester the student shall be treated as if he/she dropped the semester.

Procedure specified below is to be followed for student admission suspension and reinstatement

CHANGING DISCIPLINE AFTER ADMISSION

• The Teaching Department concerned is to make absentee report of the student on the prescribed form to the Registrar Office giving details of absence of the student.
• Registrar Office is to suspend the admission of the student and enrollment of courses forthwith, recording the same in the University information system for further disposal as per SOP. Student ID for login through LMS shall also be disabled.
• Registrar Office is to dispatch a letter addressed to the student, with a copy to the parent / guardian of the student, intimating about suspension of the admission. Copy of the same is to be kept in student’s personal file.
• Student desirous of reinstatement of admission is to apply for the same on the prescribed proforma.
• Student may be reinstated after scrutiny of his/her academic record of study at the University, adjudging his/her ability to complete the degree requirement while remaining within the maximum period allowed for the same and clearance of all outstanding dues including reinstatement fee. In case the student is found ineligible for reinstatement, his/her admission will be canceled.
• On reinstatement, the student is to take appropriate action for course enrollment in the next semester and restoration of login ID for use of LMS, etc.
• A student may apply for change in discipline. The minimum admission merit of the discipline, being opted for, must be equal or lower than the merit of the opting student at the time of his/her admission.
• The student opting to change his discipline must apply to the Vice Chancellor through his Chairman and the Dean. Acceptance shall depend on the availability of seats in the opted discipline and student’s admission merit.
• On acceptance of his/her request, the student shall start afresh with credit transfer for any course(s) studied in the original discipline which are applicable to the new discipline. He/she will be issued a new registration number and his maximum permissible degree duration count will start afresh.

TRANSFER OF CREDITS OF COURSES FOR MIGRATED STUDENTS

• The course must correspond to a course offered by the University or be deemed equivalent in depth and intensity.
• The student must have earned at least “70%” marks in case of absolute grading system or a minimum of “B-” grade or higher in a letter grading system similar to the one in this University. In case of any other grading system, the department shall decide with the above minimum limits in perspective. In case, both letter grades and marks are mentioned on the transcript, only letter grade will be considered for the purpose of transfer of semester credits.
• The accumulative credits accepted for transfer in any program should not exceed one-half (50%) of the total credits required to complete that particular program, in any case.
• The credits transferred are counted towards the degree requirements of the student. However, GPA of transferred credits shall not be counted towards the calculation of CGPA, and that only “Transferred” shall be written against those course(s) in which transfer of credits was allowed. In addition, migrated students shall neither be eligible for a merit position nor degree with Honours.
• Migrating student may be deficient in courses as compared to the class which he has joined. Such a student shall repeat these courses. In case, he is studying a particular course for the first time, it will not be classified as repeated course for him.

TRANSFER OF CREDITS AND GRADE POINTS OF COURSES FOR RE-ADMITTED STUDENTS

“Courses” and “grades of courses”, studied during a period before re-admission shall stand exempted accept those with D+, D and F grade. To facilitate a re-admitted student, the CGPA after re-admission shall be calculated considering all courses learnt by him/her excluding those in which he/she has obtained D+, D or F grade before re-admission. The Interim Transcript shall show all attempts made by the student. However, for each course only the best one shall be considered in CGPA calculation. After re-admission, the student shall be placed in the semester recommended by the department. A re-admitted student shall not be allowed to repeat a course with grade “C” or above. Repetition of course with “C-“ grade, before re-admission, is permitted. In addition, re-admitted students shall neither be eligible for a merit position nor degree with Honours.

TRANSFER OF CREDITS OF COURSES FOR DOUBLE DEGREE STUDENTS

Credit hours of courses, as recommended by the concerned department, in which they have earned a minimum of 40% marks or a minimum grade of “C” (as the case may be) during their first degree program within the University shall stand transferred and they shall be placed in the semester recommended by the department. The credits transferred are counted towards the degree requirements of the student. However, GPA of transferred credits shall not be counted towards the calculation of CGPA, and that only “Transferred” shall be written against those course(s) in which transfer of credits was allowed. In addition, double degree students shall neither be eligible for a merit position nor a degree with Honours.

EXCHANGE STUDENTS

Foreign students under student exchange program will be enrolled for any semester or for any single course and university will issue transcript with letter grades at the end of the semester.

TRANSFER OF CREDITS OF COURSES FOR EXCHANGE STUDENTS

• The course must correspond to a course offered by the university or be deemed equivalent in depth and intensity.
• The student must have earned at least “40%” marks in case of absolute grading system or a minimum of “C” grade or higher in a letter grading system similar to the one in this University. In case of any other grading system, the department shall decide with the above minimum limits in perspective. In case, both letter grades and marks are mentioned on the transcript, only letter grade will be considered for the purpose of transfer of semester credits.
• The credits transferred are counted towards the degree requirements of the student. However, GPA of transferred credits shall not be counted towards the calculation of CGPA, and that only “Transferred” shall be written against those course(s) in which transfer of credits was allowed. In addition, such students shall neither be eligible for a merit position nor degree with Honours.

TEMPORARY STUDENTS

• University may enroll a duly qualified person as Temporary Student on the payment of the prescribed course fee and on the recommendation of the course teacher and the Head of the Department concerned for up to 9 credit hours of courses in a semester.
• A temporary student will not be eligible for award of degree. However, the University shall issue transcript with the letter grades earned by the temporary student at the end of the semester.
• Temporary student will be assigned a temporary registration number and registered according to rules and regulations for regular students but will not be classified as regular student.
• Courses completed successfully as temporary student may be used for credit towards a degree program at the University within two years.
• Temporary students shall have no special claim or right for admission into a degree program. In order to be admitted as a regular student in a degree program they shall have to meet the eligibility and merit criteria for admission into the program.

EQUIVALENT COURSES AT KFUEIT

Courses being taught at KFUEIT can be made equivalent if their contents or type is same.

Content wise equivalent courses

Inter departmental courses/courses from within the department are equivalent if they all have same contents and are of same type. This is applicable to core courses and university electives included in plan of studies.

Logically equivalent courses

Elective courses of any program plan of studies are logically equivalent if they belong to same category and they can fulfil degree requirements in replacement of each other. Logically equivalent courses studied by student may not be considered as repeat.

INTERPRETATION

If any question arises regarding the interpretation of these regulations the matter shall be deliberated by the academic administration consisting of Head of the Department, Controller of Examinations, Registrar, Deans and Vice Chancellor and their decision thereon shall be final.

REMOVAL OF DIFFICULTIES

If any difficulty arises in giving effect to any of the provisions of these Regulations, the Vice Chancellor in individual cases may make such decision, not inconsistent with the spirit of these Regulations, as may appear to necessary for the purpose of removing the difficulty, provided that such a decision is not ultra vires of the Khwaja Fareed University of Engineering and Information Technology, Rahim Yar Khan Act 2014.

SHORT TITLE

These regulations shall be called the Khwaja Fareed University of Engineering & Information Technology, Rahim Yar Khan Examination Regulations 2019.

COMMENCEMENT

These regulations shall come into force at once on approval of the Syndicate.

APPLICATION

These regulations govern the System of Examinations at the Khwaja Fareed University of Engineering & Information Technology (KFUEIT), Rahim Yar Khan.

DEFINITIONS

Masculine gender used in the following regulations implies male students as well as female students.

The term faculty member or instructor or teacher when mentioned in these regulations would refer to the concerned faculty member or instructor or teacher, if not mentioned as such.

The medium of instructions and examinations shall be English for all courses except Islamic Studies and Pakistan Studies for which the medium of instructions and examinations may be either Urdu or English.

The expressions used in these regulations, unless otherwise specified, or unless there is anything repugnant to the Act and Statutes, shall have the meanings as follows:

• “Academic Council” means the Academic Council of the University as specified in the charter.
• “Academic Head” or “HOD” means Head of a Teaching Department of the University.
• “Academic Program” means a program of studies, which leads to the award of a University degree to the students, after successful completion of all its requirements.
• The term “Academic Year” refers to the period of study at the University spread over one calendar year period. Academic year is further divided into two regular semesters, Fall and Spring.
• “Act” means The Khwaja Fareed University of Engineering and Information Technology, Rahim Yar Khan Act 2014.
• “Board of Faculty” means the Board of Faculty for each faculty of the University.
• “Board of Studies” means the Board of Studies for each department of the University.
• “Contact Hour” means one hour, spent on academic and research related activities including instructional work/tutorials, laboratory work (practical), research work, projects, seminars, workshops, internships, etc. during the course of studies at the University.
• “Controller of Examinations” means the Controller of Examinations (CoE) of the University.
• “Co-requisite” refers to courses that must be registered simultaneously if studied for the first time. During repetition, simultaneous registration of such courses is not necessary.
• “Credit Course” means a course of study whose grade points shall be used in calculating student’s CGPA.
• “Credit Hour (Cr Hr)” means a unit of academic credit during a semester. Each credit hour is related to a one or more ”Contact hours per week” according to course type and the semester in which it is offered as defined in these regulations.
• “Cumulative Grade Point Average (CGPA)” means the summation of grade points of all credit courses divided by the total number of credit hours taken by a student, i.e. “CGPA”=(ΣP×N)/(ΣN) Where P represents grade point assigned to a letter grade scored by the student in a course and N represents the number of credit hours associated with the course.
• “Dean” means the Chairman of a Faculty of the University.
• “Faculty” means a Faculty of the University.
• “Faculty” means a Faculty of the University.
• “Government” means the Government of Punjab.
• “Grade” means a letter grade indicating the quality of students’ academic performance.
• “Grade Point” means number of points representing the letter grade obtained by a student in a course.
• “Grade Points of a Credit Course” is the product of grade points representing the letter grade scored by the student in a course and the number of credit hours assigned to the course.
• “Non Credit Course” means a course of study, successful completion of which shall not be a requirement for the degree.
• “Pre-requisites” refer to courses that must be successfully completed prior to registration in a course requiring these pre-requisites.
• “Probation” means that a student is deficient in academic standards and is likely to be separated from the program.
• “Registrar” means the Registrar of the University.
• “Statutes”, “regulations” and “rules” mean prescribed statutes, regulations and rules made under the Act.
• “Semester” means an academic period, in which one set of courses in any discipline of studies is offered.
• “Semester Grade Point Average (SGPA)” means the summation of grade points of all credit courses divided by the total number of the credit hours taken by a student during a semester.
• “Separated” means that a student is considered unsuitable for further studies and shall be deregistered from University rolls.
• “Course” means a topic or subject related to an academic program, which is to be studied by a student for a fixed number of credit hours during a semester. Each course shall carry a specific discipline code and number.
• “Teacher” means Professor, Associate Professor, Assistant Professor, Lecturer, Lab Engineer and Visiting Faculty engaged whole time or part time by the University for teaching, and any other person as may be declared to be the teacher.
• “Teaching Department” means a teaching department established and maintained by the University.
• “Tutor” refers to a teacher appointed as an advisor and counselor to a group of students and the term “Tutorial” refers to a scheduled session with their tutor.
• “University” means the Khwaja Fareed University of Engineering and Information Technology, Rahim Yar Khan.
• xxxiv. “Vice Chancellor” means Vice Chancellor of the University.
  • All other words and expressions used, but not defined herein, shall have the same meanings as assigned to them in the Act.

  EXAMINATIONS OFFICE

  This office of Controller of Examinations is responsible for preparing examination schedules, holding of semester’s examinations, maintenance and compilation of results issuance of semester result reports, transcripts, certificates and degrees.

  DEGREE REQUIREMENTS

  • To earn 16 years of education degree, a student must successfully complete the number of credit hours as prescribed by the plan of study of the degree program in which he/she is enrolled. At the time of graduation, the Cumulative Grade Point Average (CGPA) should not be below 2.00.
  • To earn 18 years of education degree, a student must successfully complete the number of credit hours as prescribed by the plan of study of the degree program in which he/she is enrolled. At the time of graduation, the Cumulative Grade Point Average (CGPA) should not be below 2.50.

  COMPREHENSIVE EXAM

  In addition to fulfillment of CGPA and credit hours requirement, student has to pass a comprehensive exam of his/her department (with minimum of 50% or above) to qualify for award of degree and final transcript.

  INTERNSHIP

  The student must has done an internship in his/her academic period in order to be eligible for award of degree. However, this internship would be non-credited.

  STUDENT EVALUATION

  Students are evaluated by mid-semester exam, home assignments, quizzes, case studies, course project, laboratory reports, oral tests and the end semester examination. The weightage allocated to each assessment item depends upon the nature of the course.

  STUDENT ENROLLMENT

  A student enrolled in a semester and active throughout the semester will be considered eligible for being permitted to appear in the mid semester and end semester examinations.

  AWARD OF LETTER GRADES

  The course teacher, having interacted with the students, taught them and having assessed them over the semester, shall award letter grades to the students. Chairman of the concerned degree awarding department will be consulted while finalizing the letter grades. Letter grades in each Type-A course (where class size is minimum of 25) shall be awarded on a relative scale whereas, letter grades in Type-B and Type-C courses may be awarded on an absolute scale, if deemed appropriate by the course teacher. The student who obtains zero marks in end semester exam shall be awarded F grade and excluded while awarding relative grades in a course.

  RELATIVE GRADING METHOD

  A number of different relative grading schemes may be used at the University. Two of the acceptable schemes are explained below. Other schemes may be used with the approval of the Dean of the Faculty.

  Relative Grading Based on Mean and Standard Deviation on a Normal Distribution Curve Following steps in awarding letter grades on a relative scale are to be followed:

  Minimum marks threshold linked to content mastery shall be established for award of a passing letter grade. Students earning marks below this threshold shall be awarded “F” grade;

  Expected maximum marks threshold shall also be established. Student(s) crossing the maximum threshold, if any, will be awarded “A+” grade. The grade points of “A+” and “A” are same. As such, it is expected that only exceptional students demonstrating outstanding results are given recognition by award of this grade.

  Students earning marks between the maximum and minimum thresholds are listed in descending order of merit and the average (x) and standard deviation (σ) is computed for the set of marks obtained by students.

  Passing letter grades are awarded according to the table given below, with “A” being the highest passing grade and “D” being the lowest passing grade.

  The following ranges for the letter grading are recommended and the detail is also shown in the below figure: A+ will be assigned to above ¯x+2σ A will be assigned to the range between ¯x+3σ/2 and ¯x+2σ A-will be assigned to the range between ¯x+σ and ¯x+3σ/2 B+ will be assigned to the range between ¯x+σ/2 and ¯x+σ B grade will be assigned to the mean and spread in 1st half of the standard deviation i.e. B=¯x+σ/2 B- will be assigned to the range between ¯x-σ/2 and¯( x)-σ C+ will be assigned to the range between ¯x-σ and ¯x-4σ/3 C will be assigned to the range between ¯x-4σ/3 and ¯x-5σ/3 C- will be assigned to the range between ¯x-5σ/3 and ¯x-2σ Similarly, below ¯x-2σ D and fail grades shall be assigned D grade shall not fall below 30

  It is not essential that every class should have all letter grades awarded, that is, it is possible that a class does not have any student below the minimum threshold; Or in another scenario in which no student, in the opinion of the instructor, is eligible for any grade. There may be cases where no student qualifies for some intermediate grade.

  An upper limit on percentage of students in a course who can earn a particular passing grade may be placed, if required.

  Relative Grading Using Normalization With Respect to Highest Score Teacher may normalize absolute grades in order to incorporate aspects of both absolute and relative grading methods, if felt necessary. The normalized absolute grade levels are set as follows:

  • Letter grades in type-A courses, which include theoretical credits, shall be awarded on a relative scale. If maximum marks obtained by a student in any type-A course are “X”, minimum levels for letter grades become: A ≥ 0.85X A- ≥ 0.80X B+ ≥ 0.75X B ≥ 0.71X B- ≥ 0.68X C+ ≥ 0.64X C ≥ 0.61X C- ≥ 0.58X D+ ≥ 0.54X D ≥ 0.50X F ≥ 0
  • A+ is the highest passing grade and D is the lowest passing grade. However, it is expected that only exceptional students demonstrating outstanding results are given recognition by award of A+ grade.
  • In type-B courses, which include laboratory credits, letter grades can be assigned on relative or absolute scale whichever is deemed fit by the course teacher.

  If a teacher or HOD are convinced that students in a course have colluded to influence the outcome or grades of a course or limited attempts on assessment items of a course (exams, homeworks, quizzes, etc.) so as to lower the class average or to limit the highest score, the teacher may use an absolute scale for awarding the letter grades.

  CONVERSION OF CGPA INTO PERCENTAGE OF MARKS ON THE SCALE OF 4.0

  Whenever any party from outside the University requires equivalent percentage of SGPA/CGPA, the following equivalence of SGPA/CGPA and percentage is to be used.

  GPA COMPUTATION METHOD

  The Semester Grade Point Average (SGPA) and Cumulative Grade point Average (CGPA) shall be computed according to the following formulae: SGPA=Σ(GPx*CHx)/ΣCHx x = 1 to n, where n is the number of courses in the semester for which SGPA is to be computed. CGPA=Σ(GPy*CHy)/ΣCHy y = 1 to m, where m is the number of total courses covered in all semesters up to the semester for which CGPA is to be computed.

  AUTHORITY TO COMPUTE RESULTS

  Grade Points (GP) in each course, Semester Grade Point Average (SGPA) and Cumulative Grade Point Average (CGPA) of each student shall be computed and notified by the Controller of Examinations at the end of each semester.

  WITHDRAWAL FROM A COURSE

  A student may withdraw from a course(s) if he/she feels that he/she cannot complete it and continuing with it will adversely affect all of the other courses also. The HOD must be informed by the student through a written request on the prescribed form regarding his/her intention for withdrawal from a course. Non-attendance will not constitute an official withdrawal

  Withdrawal Before End of Second Week (“W0” Grade)

  After being registered in any semester, a student can Add/Drop any course with the permission of Advisor/HOD till the end of second study week. Such withdrawn courses shall be identified with status “W0”, and neither will be shown on transcript nor will affect the SGPA. Courses repeated after such withdrawal will not be suffixed with “(Repeat)” when shown on the transcript.

  Withdrawal Before End of 10th Week (“W1” Grade)

  With the permission of teacher and HOD/Advisor, a student can withdraw from any course till the end of 10th study week and there will be no fee refund. Such course will be identified with status “W1” and neither will be shown on transcript nor will affect the SGPA. Courses repeated after such withdrawal will not be suffixed with “(Repeat)” when shown on the transcript.

  Withdrawal After 10th Week (“W2” Grade)

  With the permission of teacher and HOD/Advisor, a student can withdraw from any course after 10th study week but before final exam and there will be no fee refund. Such withdrawn courses shall appear in the transcript with a letter grade “W2”, and shall not be used in computation of SGPA. Courses repeated after such withdrawal will not be suffixed with “(Repeat)” when shown on the transcript.

  Administrative Withdrawal (“W3” Grade)

  A student registered in a course may not be permitted to continue due to any disciplinary action. Such students shall be placed under “W3” academic status. It shall appear in the transcript as such, and shall not be used in computation of SGPA. Courses repeated after forced withdrawal will not be suffixed with “(Repeat)” when shown on the transcript. A student who does not drop a course nor appears in any assessment instrument will not be eligible for “W3” grade and will be awarded an “F” grade instead.

  Withdrawal due to short of attendance (“W4” Grade)

  If a student is short of attendance in any course, he/she shall be placed under enrollment status “F-Sat”. Such courses shall appear in transcript with letter grade “W4” and shall not be used in computation of SGPA/CGPA.

  AWARD OF “I” AND ”IP” GRADES

  Incomplete “I” Grade

  • A student, who because of illness or any other acceptable reason fails to complete the required instruments in any course may be awarded an “I” (Incomplete) grade as an interim grade. Students having less than 75% attendance will not be eligible for award of this grade. This grade shall appear in the transcript temporarily until it is replaced by the actual grade and will not be treated as “F” grade. The student receiving such a grade shall make up the unfinished portion of his course to the satisfaction of the faculty member who awarded this grade, and shall be given a letter grade as per regulations at the discretion of the faculty member without prejudice to the previous grade “I”. In case, the student fails to complete the unfinished portion within the following semester his “I” grade would be converted to ”F” grade by the Controller of Examinations. The responsibility for completing the unfinished portion and lies with the affected student.

  In Progress “IP” Grade

  • Course(s) that spread over more than one semester maybe graded as “IP” until completion of these courses. This grade shall be recorded in the transcript and will not be treated as “F” grade. First portion of such course maybe graded as “IP” if the department decides to award the final letter grade upon completion of the second portion. It shall appear in the transcript as such, and shall not be used in computation of SGPA/CGPA and total credit hours completed till that time. However, this IP grade will be replaced by the original grade when final grade is awarded. Upon completion of this course the SGPA of previous semester(s) and credit hour count will be updated as well.

  REPETITION OF COURSES

  • A students is permitted to repeat a course to improve his/her grade in the course during a semester within their maximum credit hours registration limit and has to pay the prescribed per credit hour fee.
  • Separate repetition of Type B part or Type A part of a course, which is combination of Type A and Type B, is permitted.
  • Only those students who fail to qualify in a course, have obtained a D, D+, C- or C grade shall be allowed to repeat a course.
  • A student can repeat a course in summer semester or in a regular semester with another session.
  • In case of repetition of a course, the better earned grade shall be used in computing the CGPA on the transcript.
  • The student has to repeat course with F grade and in addition to this, he is allowed to improve maximum of five courses in an eight semester degree program. However, this limit applies to type-A theoretical courses only.
  • The student, after re-admission, is permitted to repeat five courses irrespective of those repeated before re-admission.

  ACADEMIC WARNING, PROBATION AND SEPARATION

  • A student will be placed on Warning if his SGPA falls below 2.0 in any semester with his CGPA remaining greater than 2.0.
  • A student will be placed on Probation if his CGPA falls below 2.0 after any semester.
  • A student will be separated from the University if he remains on probation for two consecutive semesters.
  • Separated students can apply to the Vice Chancellor for re-admission.

  STUDENT’S STATUS AND ACADEMIC DEFICIENCIES AFTER SUMMER SEMESTER

  • After summer semester, student can’t be placed under academic status “Warning” if his/her semester grade point average falls below 2.00.
  • No probation decision shall be made based upon the CGPA attained by the student at the end of summer semester.
  • If student is on probation after Spring semester, this probation can be removed after summer semester if CGPA becomes greater than 2.00.
  • If student is on probation after Spring semester he/she can’t be separated after summer semester if CGPA remains below 2.00 and has another chance to improve CGPA in Fall semester.
  • If a student is separated after Spring semester and succeeds in improving his/her CGPA in summer semester (ie., greater than or equal to 2.00), his/her status of separation can be removed.

  AWARD OF DEGREE AND MERIT POSITION

  Students who are eligible for the award of degree are required to submit a Degree Requirements Completion Form to their respective chairman for onward submission to the Controller of Examinations. Degree award status would be decided only after receipt of this form.

  Students shall qualify for the award of degree if they earn a minimum CGPA of 2.0 for BS and M.Sc. Programs and 3.0 for MS/PhD programs and they satisfy the following conditions:

  • Have no compulsory outstanding course with “W0”, “W1”, “W2”, “W3”, “I”, “IP” and “F” grades during all semesters of a degree program.
  • Have repeated elective courses in which “W0”, “W1”, “W2”, “W3”, “I” , “IP” and “F” grades have been earned or have studied alternate elective courses in lieu of these to fulfill the credit hour requirements.
  • Have completed the prescribed number of credit hours.

  Students shall qualify for a “Degree with Honours” if they satisfy the following conditions:

  • Have earned a CGPA of 3.70 or above out of a maximum of 4.00;
  • Have not repeated a course;
  • Have not withdrawn from a course with a “W1”, “W2” or “W3” grade;
  • Have not earned an ‘F’ grade in any core or elective course during the course of study.

  Medals and merit positions will only be awarded to students having earned degree with honours. The awards will be based on the CGPA earned at the time of graduation. Comparison will be made within the students of same entry session graduating in the minimum permissible duration. Immigrating and readmitted students will not be eligible for any medal or merit position.

  DEAN’S HONOUR ROLL

  At the end of each semester, there shall be a “Dean’s Honour Roll” of students earning a Semester GPA of 3.7 and above without any “W2”, “W2”, “W3” or “F” grade while registered in at least 15 credit hours during that semester. There shall not be any Dean’s Honour Roll for summer semester result.

  STUDENT GRIEVANCES

  • A student may file a grievance petition with the Chairman of his department about any course instructor or grades or for any other issue. The Chairman will form a 3 member departmental Committee headed by a senior faculty member to redress the grievance. It will be mandatory on the Committee to hear both sides (student and the teacher), and give the final decision within (05) five working days or before the start of registration for the new semester, whichever comes earlier. The decision of the Committee will be deemed final and will be binding on all parties.
  • In respect of grade a student must submit the grievance application, if any, in writing to the Head of the Department within (07) seven working days of the receipt of the grade. The Head of Department shall forward the grievance application to the Committee.

  RECHECKING OF EXAMINATION SCRIPT

  The student can apply for re-checking of exam answer book within seven days after result announcement.

  The answer book of a candidate shall not be re-assessed under any circumstances.

  Whereas the re-checking does not mean re-assessment/re-evaluation/re-marking of the answer book, the examination department can arrange for re-checking of examination script. The Controller of Examination or any officer or re-checking committee appointed shall see that:

  • There is no computational mistake in the grand total on the title page of the answer book.
  • The total of various parts of a question has been correctly made at the end of each question.
  • All totals have been correctly brought forward on the title page of the answer book.
  • No portion of any answer has been left un-marked.
  • Total marks in answer book tally with the marks sheet.
  • The hand-writing of the candidate tally in the questions/answer book.

  The candidate or anybody on his behalf has no right to see or examine the answer books for any purpose.

  The marks of student could even decrease in light of 21. In the event of reduction of marks the record shall be corrected accordingly and revised transcript will be issued.

  In case if any observation related to above is found, the Examination Department shall route the recommendations through the Dean to the Head of Department. Finally communicated to concerned teacher, who can only make necessary actions. In case that faculty member is no longer available or cannot be reached, the department Chairman has the authority to evaluate the situation, if required.

  When a grade is to be changed, the Chairman shall forward the case to the Dean with justification for change. The result will be modified after approval of the Dean.

  DAMAGED/LOST ANSWER BOOK

  In an exceptional case where an answer script is damaged, lost or destroyed due to unavoidable circumstances, then the student will be given following options:

  • Average marks shall be awarded to the student in that course.
  • In case of end semester examination, if the candidate so desires, he/she shall be given another chance as a special case to take the Examination in that course in the next examination and no examination fee shall be charged from the student.
  • In case of internal assessment, if the candidate so desires, he/she shall be given another chance as a special case to take the make-up assessment in that course in the same academic session.

  EVALUATION PROCESS OF COURSES

  Evaluation of Type-A Courses

  • For mid and end semester examination of Type-A courses, the teacher of a course shall set the question paper of that course, supervise its examination, mark the answer books and prepare the award list. Any teaching resource provided to assist a teacher cannot be tasked to mark mid and end semester examination answer books.
  • Every teacher of Type-A courses shall return the marked quizzes, assignments, etc. and mid semester examination scripts to the students for review, and in case of presentations etc. communicate the earned score to the student within one week of the event. Mid-semester examination scripts, however, would be recovered from the students and deposited with the chairman concerned.
  • At the end of scheduled teaching period of a semester but before commencement of the end semester examination, the teacher shall prepare and display the Interim Award List. Composition, display, correction, and reporting requirements/procedures of Interim Award List shall be as prescribed in these rules.
  • Teachers would mark the end semester examination scripts, and prepare and display complete Award List within one week after the examination of the course.
  • The students may be shown the end semester examination marked scripts before submission of Comprehensive Award List to the Controller of Examinations, if they so desire.

  Evaluation of Type-B Courses

  • Teachers of Type-B courses shall keep all students informed of their performance at every stage in each category of task performed. Immediately after the end of each stage/assessment event, teachers shall prepare and communicate the earned score to the student in that stage/assessment event.
  • At the end of semester and before the end of examination period, teachers shall prepare and display the Interim Award List. Content and other requirements regarding Interim Award List shall be as prescribed in these rules.
  • After following the procedures and requirements regarding Interim Award List, the teachers shall prepare and display complete Award List, within one week after the end of scheduled teaching period.

  Evaluation of Type-C Courses

  • Teachers of Type-C courses shall keep all students informed of their performance at every stage in each category of task performed. Immediately after the end of each stage/assessment event, teachers shall prepare and display a list of earned score of each student in that assessment instrument.
  • At the end of first of the two semesters of a Type-C course and before the end of examination period, teachers would prepare and display an Intermediate Award List. This list would be similar to the Comprehensive Award List of Type-A and Type -B courses except that letter grade assignment based upon this list will be limited to “IP” Grade.
  • At the end of second of the two semesters of a Type-C course and before the end of examination period, teachers shall prepare and display the Interim Award List. Content and other requirements regarding Interim Award List shall be as prescribed in these rules.
  • Within one week of the conduct of Viva-voce/Jury examination, internal and external examiners shall prepare and display complete Award List.

  INTERIM AWARD LIST

  • Interim Award List would show the percentage as well as weighted score of each stage/assessment instrument of that course including the mid-semester examination in case of Type-A courses.
  • The Interim Award List will be communicated to all students via electronic means or/and displayed on the Notice Boards for at least five working days to permit students to point out any anomalies, errors, omissions etc. in the list.
  • The teachers shall give due consideration to any anomalies, errors, omissions etc. in the list pointed out by any student, and may correct the list.
  • Any further processing of the list shall be carried out only after it has been displayed on the Notice Boards for the mandatory period and decisions regarding all matters pointed out by students have been taken.

  COMPREHENSIVE AWARD LIST

  The Comprehensive Award List shall show, for each student:

  • The weighted combination of the Interim Award and End Semester Examination award in percentage format and Letter Grades corresponding to the comprehensive award.
  • Sealed Comprehensive Award List will be submitted to the Controller of Examinations by the concerned teacher duly vetted by the Chairman of the Department.

  DELAY IN SUBMISSION OF RESULTS

  After passage of 6 working days from the date of scheduled final examination period, Controller of Examinations will submit a report to the Vice Chancellor on the status of submitted results. The Vice Chancellor will decide on the disposal of teachers failing to submit their results within the prescribed time.

  CONDUCT OF EXAMINATION OF TYPE A COURSES UNDER SEMESTER SYSTEM

  Question Papers

  • Question papers for examinations are to be set by the concerned teacher.
  • The question paper prepared by the teacher duly vetted by the concerned Chairman of the department should be submitted in a sealed envelope to the Controller of Examinations by the prescribed date.

  CONDUCT OF MID AND END SEMESTER EXAMINATIONS

  The Controller of Examinations shall prepare duty roster of teachers or staff as Deputy Superintendent and Invigilators for the conduct of examinations. The number of invigilators will be estimated on the basis of one invigilator for every 25 students.

  The course teacher shall be the Superintendent for the conduct of examination. The Superintendent shall ensure the following:

  • All answer books used in the examination are signed or initialed. The teacher may require the students to answer on the question paper itself. No other answer books are to be used in these cases.
  • Answer books are issued to the invigilators 5 minutes before the commencement of the examination and retrieved at the end of the examination.
  • The absentee report, if any, is prepared and forwarded to the Chairman’s office at the end of each examination.

  Teachers or Staff acting as invigilators shall ensure the following:

  • Students are identified through means such as University identification card or a valid photo ID.
  • Students are warned against the use of unfair means and have been advised to surrender mobile phones, notes, papers or other unauthorized material before the commencement of the examination.
  • Students are not allowed to talk with or copy from other students during the examination.
  • No student is allowed to join the examination 30 minutes after its commencement.
  • No student is allowed to submit the answer sheet and leave the examination room within 30 minutes of commencement of examination. Visits to toilets are carefully controlled.
  • The question papers and answer books of a student detected using unfair means or assisting another candidate, are taken away and the matter is reported to the Vigilance/Unfair Means Committee. The superintendent records all available evidence to be used as written proof later on.
  • Students write their registration numbers, name and class on the front cover of each additional answer sheet used. If more than one answer book is used, these are stapled together.

  The course teachers, being the Superintendent(s), shall:

  • Supervise distribution of the question papers to the students according to the schedule published.
  • Be available in the examination center during examination of their course to clarify any query and to collect answer books after the examination. In case of multiple examination centers, they must remain available near the centers.
  • Report any incidence of unfair means or disobedience or rowdy-ism detected in the examination center to the Vigilance/Unfair Means Committee for processing under rules governing use of unfair means during examinations. The report must include collected evidence (if any), written and signed statement by the invigilator detecting the incidence and of the candidate(s) found involved.

  The Vice Chancellor will constitute Vigilance and Unfair Means committees to overlook the conduct of examinations, report cases of unfair means usage and penalize students according to committee guidelines.

  INDISCIPLINE IN THE EXAMINATIONS

  Any candidate found guilty of any of the following shall have his/her case submitted to Unfair

  Means Committee for recommendation of disciplinary action:

  • Removes a leaf from his/her answer book, the answer book shall be cancelled.
  • Submits Forged or fake documents in connection with the examination.
  • Commits impersonation in the examination.
  • Copies from any paper, book or notes.
  • Mutilates the Answer Book.
  • Possesses any kind of material, which may be helpful to his/her in the examination.
  • Refuses to obey the invigilation staff or refuses to follow the instructions issued by the University in connection with the examination.
  • Misbehaves or creates any kind of disturbance in or around the examination center.
  • Uses abusive or obscene language on the answer script.
  • Possesses any kind of weapon in or around examination center.
  • Possesses any kind of electronic device which may be helpful in the examination.

  His/her case shall result in penalties keeping in view the nature and intensity of offence.

  • Cancellation of paper.
  • Suspension from program for one semester.
  • Heavy and light fine.
  • Expulsion from the University.
  • Any other penalty.

  DISPOSAL OF ANSWER SCRIPTS

  Answer sheets of mid-semester and end-semester examinations will be stored in the Examinations Department for one semester after declaration of result of a semester. The answer sheets would be disposed of subsequently in a suitable manner as decided by the Controller of Examinations.

  FINAL RESULTS AND TRANSCRIPTS

  The recording of result on final transcript will be according to the following:

  • The transcript will be chronological showing all courses registered in each semester and corresponding grades earned.
  • All “I” grades would be replaced by the grade earned or “F” grade if requirements have not been completed.
  • “IP” grade in a course or sequel of courses would be shown in the semester(s) in which it has been awarded. It will not be counted towards computation of SGPA or CGPA in these semesters.
  • The semester grade awarded in a course, which is a follow up of a course in which “IP” has been awarded in previous semesters, would be counted towards computation of semester GPA and CGPA by considering the total credit hours assigned to the course or a sequel of courses.
  • Elective courses in which the student has earned “F” grades may not be counted towards computation of CGPA if alternate elective courses have been studied in their place. This will not done automatically. The student must apply to the Controller Examination to avail this facility.

  RESULT DECLARATION BY EXAMINATION DEPARTMENT

  A student would be able to see his course grades on the Examination portal as soon as those have been submitted by the teachers to the Controller of Examinations. The status of these results would be “Provisional”. When all results have been received by the Examinations Department, official results would be declared within one week following due process of scrutiny and verification. The status of these results would change to “Confirmed” after declaration.

  MAKEUP EXAM POLICY

  Following Makeup Exam policy is to be used at the University in which a student will be provided an opportunity for Makeup Exam in lieu of a missed exam for the following reasons:

  • in case of death of very close blood relative.
  • in case of severe illness or bodily injury, preventing from appearing in the exam.
  • in case of an emergency situation beyond the control of the student, which prevents him / her from appearing in the exam.
  • In all of the above cases, student has to pay the prescribed fee for makeup exam.

  Important Guidelines for the Makeup Exam Process

  • In all above mentioned cases the student has to report to the examination office within one week of the conduct of regular exam.
  • The request of a student, will be considered only after the recommendation of the concerned Teacher and HOD, and finally approved by the Dean of the Faculty / Controller of Examination.
  • In case of blood relative’s death, the student has to provide Death Certificate along with Makeup Exam application.
  • In case of illness or injury, the student must provide the Medical Certificate duly signed by the Medical Superintendent.
  • In case of illness, if the student himself / herself, is unable to report to the examination office within the given time, then he / she has to arrange the submission of the justification certificate signed by the competent medical authority.
  • After approval, the Makeup Exam will be conducted within one week.
  • No request for Makeup Exam, will be entertained after two weeks of conduct of regular exam.

  INTERPRETATION

  If any question arises regarding the interpretation of these regulations the matter shall be deliberated by the academic administration consisting of Head of the Department, Controller of Examinations, Registrar, Deans and Vice Chancellor and their decision thereon shall be final. In all cases where the regulations are silent, the decision of the Vice Chancellor shall be final.

  REMOVAL OF DIFFICULTIES

  If any difficulty arises in giving effect to any of the provisions of these Regulations, the Vice Chancellor in individual cases may make such decision, not inconsistent with the spirit of these Regulations, as may appear to necessary for the purpose of removing the difficulty, provided that such a decision is not ultra vires of the Khwaja Fareed University of Engineering and Information Technology, Rahim Yar Khan Act 2014.

  OTHER SPECIAL PROVISIONS

  • The University authorities reserve the right to make any changes in the existing regulations, rules, fee structure and courses of study that may be considered necessary at any time without prior notice.
  • No student is allowed to maintain simultaneous enrollment in any other program of studies in the University or any other educational institution within or outside Pakistan, unless permitted by the competent authority as an Exchange Student.
  • In case a student enrolled in this University is found to be a regular student of some other University/institution whether local or foreign, his admission in this University shall be canceled.
  • Students are required to know the rules and regulations mentioned in the prospectus and notified time to time. Ignorance of rules and regulations does not absolve them of their responsibilities and shall not be accepted as an excuse.
  • The Vice Chancellor has been authorized by the Syndicate, on the recommendations of the Deans, to make amendments in these regulations and remove any difficulties faced during implementations of these regulations.

SHORT TITLE

These regulations shall be called the Khwaja Fareed University of Engineering & Information Technology (KFUEIT), Rahim Yar Khan Regulations for Student Conduct and Discipline 2019.

COMMENCEMENT

These regulations shall come into force at once on approval of the Syndicate.

APPLICATION

These regulations govern the conduct and discipline of students of the Khwaja Fareed University of Engineering & Information Technology (KFUEIT), Rahim Yar Khan.

PREAMBLE

The student community at a university overwhelmingly represents the youth of a nation. Their capacity and ability to play their roles effectively in diverse professional fields and businesses essentially depends on the quality of education imparted to them. Education has been recognized as the most dynamic catalyst to people’s professional, personal and moral development. Sheer professional education in a diversity of disciplines cannot cope with the social and moral challenges of societies, unless it is tempered with adequate moral grooming. Every university worth its name, therefore, puts due premium on developing in its student community the values of decent moral behaviour. KFUEIT firmly believes in and is committed to promoting the growth of ethically responsible students and future professionals in all disciplines by inculcating in them adherence to the highest standards of academic integrity and overall ethical conduct.

PART (A)– CODE OF ETHICS AND CONDUCT FOR STUDENTS

STUDENT DISCIPLINE REGULATIONS

The university endeavours to develop a sense of individual responsibility on the part of each member of its community and seeks to enhance active participation of all segments, faculty, students, administration, in maintaining such standards, towards fostering and sustaining an environment of honour and trust across the spectrum. While representing himself or herself as a member of KFUEIT community, the student will maintain the highest standards of honesty and integrity. He/she will strive for these standards in his or her representations, academic pursuits, and respect for the property and individual rights of others. The student will uphold and actively follow the specific principles described in the Code.

The purpose of a code of ethics within an organization is to define acceptable standards and provide general principles of professional behaviour which should be followed by members of the organization in order to act in an appropriate moral way and to preclude misconduct. In other words, a code of conduct outlines for the members of an organization how to become true professionals by applying ethical concepts in everyday professional practice, thus enriching their respective assignments. Whereas without an institutional code of ethics, it remains impossible for an organization or institution to regulate the ethical conduct of its members across the spectrum. As a progressive and forwardlooking institution, Khwaja Fareed University of Engineering and Information Technology (KFUEIT), Pakistan ardently believes in nurturing in its students wholesome ethical discipline with a focus on inculcating in them the virtues of diligence, service, integrity, fairness, decency, respect, competence and excellence.

The KFUEIT Code of Ethics and Conduct for students flows from a set of values which include our core values as well as other universally accepted values. The KFUEIT core values embody our vision and mission. These core values permeate all our activities and form a benchmark to judge our efforts against. These core values are the qualities that we want to maximize in our students, faculty, officers and non-teaching staff. Furthermore, we believe that these core values will allow us to transform our society into an advance one. Our core values are based on our acronym so that they are easy to remember for us. Our core values are: K: Knowledge-able F: Faithful U: Useful E: Eco-friendly I: Innovative T: Tolerant A look at the shades of meaning conveyed by these core values will help us and others understand fully the impact that we intend these core values to have on our students, faculty, officers and nonteaching staff.

Knowledge-able: means well informed; learned; with great knowledge; well read; well educated; widely read; erudite; scholarly; cultured; cultivated; enlightened; aware. Faithful: means strict or thorough in the performance of duty; true to one’s word; promises; vows; etc.; steady in allegiance or affection; loyal; constant; reliable; trusted; or believed; adhering or true to fact; a standard; or an original; accurate.

Useful: means able to be used for a practical purpose or in several ways; functional; practical; handy; neat; convenient; utilitarian; utility; helpful; applicable; serviceable; of use; of service; beneficial; advantageous; helpful; worthwhile; profitable; gainful; rewarding; productive; constructive; effective; efficacious; valuable; fruitful; of help; of assistance. Thus KFUEIT faculty, officers, body of students and the members of staff have an obligation to serve the cause of education in their respective spheres. They should seek to elevate the University to others above self-interest by drawing on their knowledge, values, and skills.

Eco-friendly: literally means earth-friendly or not harmful to the environment. This term most commonly refers to products that contribute to green living or practices that help conserve resources like water and energy. Eco-friendly products also prevent contributions to air, water and land pollution. Innovative: means featuring new methods; advanced and original; introducing new ideas; original and creative in thinking; original; innovatory; innovational; new; novel; fresh; unconventional; unorthodox; unusual; unprecedented; avant-garde; experimental; inventive and ingenious. For those who want to become future Leaders.

Tolerant: means showing willingness to allow the existence of opinions or behavior that one does not necessarily agree with; open-minded; forbearing; unprejudiced; unbiased; unbigoted; broad-minded; patient; magnanimous; sympathetic; understanding; charitable and lenient.

Furthermore, KFUEIT also subscribes to other universally accepted values such as social justice, dignity and worth of the person, importance of human relationships, integrity, and competence. These values further aim to identify the ideals to which students as well as faculty, officers and non-teaching staff of the University should aspire.

Social Justice: In their respective spheres, every member of the university is responsible to promote sensitivity to and knowledge about oppression and cultural and ethnic diversity. They must have access to needed information, services, and resources; equality of opportunity; and meaningful participation in decision-making at appropriate levels.

Dignity and Worth of the Person: It is incumbent on faculty, students and administrators to treat one another in a caring and respectful manner, deferring to individual differences, as well as cultural and ethnic diversity. They should be cognizant of their dual responsibility to the university and to the broader society.

Importance of Human Relationships: Relationships between and among people promote understanding and harmony, paving the way for creating and sustaining wholesome work environment. KFUEIT students as well as faculty, officers and non-teaching staff owe both to their own advantage and the larger interest of the university and society to strengthen relationships in a purposeful effort to promote, restore, maintain, and enhance the collective well-being of individuals, families, the organization, and the civil society at large.

Integrity: It is expected of KFUEIT faculty, students, and administrators to be aware of the University’s mission, values, ethical principles, and ethical standards and demonstrate ethical behaviour consistent with them. They must act honestly and responsibly and promote ethical practices within the organizations with which they are associated.

Competence: KFUEIT students must continually seek to enhance their professional knowledge and skills. They should also aspire to contribute to the knowledge in their own ways and manners.

Discipline and Respect for Law: Discipline is a cardinal law of nature visible, among other things, in the orderly working of celestial bodies. Discipline is necessary in all walks of life, and forms the core of other virtues like punctuality, cleanliness and dress-code. If people do not observe discipline, the entire social fabric would crumble like a house of cards. All along physical discipline, far more important are the virtues of moral and intellectual discipline. Moral and intellectual disciplines show in the sublime traits of self-restraint, honesty, fortitude, forbearance, integrity and courage. No society or organization can function and prosper smoothly unless its members demonstrate a sense of sound discipline. Discipline is necessary for becoming good citizens and, more importantly, good human beings. Respect for law, which means not merely not doing something negative but actually doing something positive, is a manifest expression of discipline. In fact, discipline and respect for law are the distinguishing features of civilized societies across the globe. KFUEIT urges its entire community of members to observe in letter and spirit the University discipline. Respect for authority, strict observance of the rules and regulations of the University, as well as due respect to law of the land are expected all times in all situations.

While it is desirable that students should acquaint themselves with the KFUEIT Student Code of Ethics and Conduct in entirety to deepen their understanding, they are specifically required to study the code of conduct and internalize the guidelines provided therein. Significant violation or persistent deviation from this Code of Ethics and Conduct by a University student will constitute misconduct and will be a cause for disciplinary action. An appropriate mechanism built around appropriate procedures along with suitable corrective actions exists at the University to deal with such deviations and violations of the prescribed code of ethics and conduct.

JURISDICTION

This code applies to the on-campus conduct of all registered students, including the individuals using university academic resources. The code also applies to the off-campus conduct of students in direct connection with:

• Academic course requirements or any credit-bearing experiences, such as internships, field trips, study abroad, or student teaching.
• Any activity supporting pursuit of a degree, such as research at another institution or a professional practice assignment.
• Any activity sponsored, conducted, or authorized by the university or by registered student organizations.
• Any activity that causes substantial destruction of property belonging to the university or members of the university community, or causes or threatens serious harm to the safety or security of members of the university community.
• Any activity in which a police report has been filed, a summons or indictment issued, or an arrest has occurred for a crime of violence.

his code governs all campuses of the University. However, students attending at regional campuses, centres, or institutes are advised to consult their local resources for additional information or rules pertaining to those locations.

The University reserves the right to administer the code and proceed with the hearing process even if the student withdraws from the university, is no longer enrolled in classes, or subsequently fails to meet the definition of a student while a disciplinary matter is pending.

Students continue to be subject to city, state laws while at the University, and violations of those laws may also constitute violations of the code. In such instances, the University may proceed with university disciplinary action under the code independently of any criminal proceeding involving the same conduct and may impose sanctions for violation of the code even if such criminal proceeding is not yet resolved or is resolved in the student’s favour.

DEFINITIONS

• “University premises” includes all lands, buildings, facilities, and resources owned, leased, managed, or operated by the University.
• “Student” includes an individual who has paid an acceptance fee, registered for classes, or otherwise entered into any other contractual relationship with the University to take instruction, conduct research or undertake project.
• It further includes persons who are eligible to receive any of the rights and privileges afforded a person who is enrolled at the university, including, but not limited to, those individuals admitted to the University and attending orientation programmes.
• Student status lasts until an individual graduates, is dismissed, or is not in attendance for two (2) complete, consecutive semesters.
• “Student” also includes registered student organizations.

PROHIBITED CONDUCT

Any student found to have engaged, or attempted to engage, in any of the following conduct while within the University’s jurisdiction, will be subject to disciplinary action by the University. Any student who abandons an attempt or prevents the prohibited conduct from occurring under circumstances that demonstrate a complete and voluntary renunciation of the prohibited conduct will not be subject to disciplinary action by the University.

Academic Misconduct

Any activity that tends to compromise the academic integrity of the University or subvert the educational process. Examples of academic misconduct include, but are not limited to:

• Violation of course rules as contained in the course syllabus or other information provided to the student;
• Knowingly providing or receiving information during tests/ examinations; or the possession and/ or use of unauthorized materials during those examinations (including mobile phones or written material).
• Knowingly providing or using unauthorized assistance in the laboratory, on field work, in studies or on a course assignment.
• Submitting plagiarized work for an academic requirement. Plagiarism is the representation of another’s work or ideas as one’s own; it includes the unacknowledged word-for-word use and/or paraphrasing of another person’s work, and/or the inappropriate unacknowledged use of another person’s ideas.

For those who want to become future Leaders

• Submitting substantially the same work to satisfy requirements for one course or academic requirement that has been submitted in satisfaction of requirements for another course or academic requirement without permission of the instructor of the course for which the work is being submitted or supervising authority for the academic requirement.
• Falsification, fabrication, or dishonesty in creating or reporting laboratory results, research results, and/or any other assignments.
• Serving as, or enlisting the assistance of, a substitute for a student in any graded assignments;
• Alteration of grades or marks by the student in an effort to change the earned grade or credit;
• Alteration of academically related University forms or records, or unauthorized use of those forms or records.
• Engaging in activities that unfairly place other students at a disadvantage, such as taking, hiding or altering resource material, or manipulating a grading system; and Violation of programme regulations as established by departmental committees and made available to students.

Violation of instructions/guidelines included in the University/institutional/students’ handbook etc.

Endangering Health or Safety

• Endangering behaviour: Taking or threatening action that endangers the safety, physical or mental health, or life of any person, or creates a reasonable fear of such action. Relationship violence or intimate partner abuse may constitute endangering behaviour.
• Stalking: Engaging in a pattern of unwanted conduct directed at another person that threatens or endangers the safety, physical or mental health, or life or property of that person, or creates a reasonable fear of such a threat or action.
• Sexual harassment: Sexual harassment of fellow students and other people on the campus. Sexual harassment includes sexual advances, sexual solicitation, requests for sexual favours, and other verbal or physical conduct of a sexual nature.
• Indecent exposure: Defined as the exposure of the private or intimate parts of the body in a lewd manner in public or in private premises when the accused may be readily observed.

Destruction of Property

Actual or threatened damage to or destruction of university property or property of others, whether done intentionally or with reckless disregard.

Dangerous Weapons or Devices

Storage or possession of dangerous weapons, devices, or substances including, but not limited to, firearms, ammunition, or fireworks.

Dishonest Conduct

Dishonest conduct, including, but not limited to: knowingly reporting a false emergency; knowingly making false accusation of misconduct; misuse or falsification of university or related documents by actions such as forgery, alteration, or improper transfer; submission of information known by the submitter to be false to a university official.

Theft or Unauthorized Use of Property

Theft, or the unauthorized use or possession of university property, services, resources, or the property of others.

Failure to Comply with University or Civil Authority

Failure to comply with legitimate directives of authorized university officials, law enforcement or emergency personnel, identified as such, in the performance of their duties, including failure to identify oneself when so requested; or violation of the terms of a disciplinary sanction.

Drugs

Use, production, distribution, sale, or possession of drugs in a manner prohibited under law. This includes, but is not limited to, the misuse of prescription drugs.

Alcohol

Use, production, distribution, sale, or possession of alcohol in any manner.

Unauthorized Presence

Unauthorized entrance to or presence in or on university premises.

Disorderly or Disruptive Conduct

Disorderly or disruptive conduct that unreasonably interferes with university activities or with the legitimate activities of any member of the university community.

Hazing

Doing, requiring, or encouraging any act, whether or not the act is voluntarily agreed upon, in conjunction with initiation or continued membership or participation in any group that causes or creates a substantial risk of causing mental or physical harm or humiliation. Such acts may include, but are not limited to, use of alcohol, creation of excessive fatigue, and paddling, punching or kicking in any form.

Abuse of Student Conduct System

Abuse of any university student conduct system, including but not limited to:

• Failure to obey the summons or directives of a student conduct body or university official.
• Falsification, distortion, or misrepresentation of information before a student conduct body.
• Disruption or interference with the orderly process of a student conduct proceedings.
• Knowingly instituting of a student conduct proceeding without cause;
• Discouraging an individual’s proper participation in, or use of, a university student conduct system.
• Influencing the impartiality of a member of a student conduct body prior to, and/or during the course of a student conduct proceeding.
• Harassment and/or intimidation of a member of a student conduct body prior to, during, and/or after a student conduct proceeding.
• Failure to comply with one or more sanctions imposed under the code of student conduct.
• Influencing another person to commit an abuse of a university student conduct system.

Violation of University Rules

Violation of other published university regulations, guidelines, policies, or rules, or violations of federal, state, or local law. These university regulations, guidelines, policies, or rules include, but are not limited to, those which prohibit the misuse of computing resources, sexual harassment, rules for student groups or organizations, and residence hall rules and regulations.

Riotous Behaviour

Participation in a disturbance with the purpose to commit or incite any action that presents a clear and present danger to others, causes physical harm to others, or damages property. Proscribed behaviour in the context of a riot includes, but is not limited to:

• Knowingly engaging in conduct designed to incite another to engage in riotous behaviour; and Actual or threatened damage to or destruction of university property or property of others, whether done intentionally or with reckless disregard; and Failing to comply with a directive to disperse by university officials, law enforcement, or emergency personnel; and Intimidating, impeding, hindering or obstructing a university official, law enforcement, or emergency personnel in the performance of their duties.
• Political, sectarian or ethnic activism in the form of gatherings, demonstrations, walks or riots on university premises

Recording of Images without Knowledge

Using electronic or other means to make a video or photographic record of any person in a location where there is a reasonable expectation of privacy without the person’s prior knowledge, when such a recording is likely to cause injury, distress, or damage to reputation. This includes, but is not limited to, taking video or photographic images in shower/locker rooms, residence hall rooms, and restrooms. The storing, sharing, and/or distributing of such unauthorized records by any means is also prohibited.

PART B – ENFORCEMENT OF STUDENT CODE OF ETHICS AND CONDUCT

AUTHORITY TO CHECK FOR ACTS OF INDISCIPLINE

All faculty members, administrative staff, support staff and students will be expected to monitor the observance of this code of conduct and report any such disregard or violations to relevant University authorities for taking appropriate action/remedial measures. Matters of indiscipline would be referred to the University authorities, which are authorized to check indiscipline matters and decide as per University rules, regulations and policy. Parents of those students who disobey authority and violate the code of conduct will be informed. Students may be held accountable for the acts of misconduct of their guests while on University premises or at University-sponsored activities. Students who are charged with violations of this Code of Conduct are subject to disciplinary action as per University Every member of the Faculty shall have the power to check any disorderly or improper conduct of, or any breach of the regulations, by students in any part of the University or outside when the visit is sponsored or organized by it. Misconduct in a classroom when a student is under the charge of a teacher shall not be allowed and a punitive action such as a fine, removal from the classroom or a punishment of greater magnitude may be imposed as decided by the authority so empowered.

STUDENT DISCIPLINE COMMITTEE

The Vice Chancellor may constitute, and revise from time to time, a Student Discipline Committee. The Student Discipline Committee is to act as an inquiry committee to investigate reported cases of violation of discipline and code of conduct by students of the University and make its recommendations in accordance with University rules and regulations. In cases referred to the Student Discipline Committee, after due inquiry, it will recommend the punishment according to the gravity of the case after giving full opportunity to the defaulter to give his/her point of view before recommending the punishment.

PROCEDURE IN CASE OF BREACH OF DISCIPLINE

A teacher, a staff member or officer in whose presence or in relation to whom an act of indiscipline has been committed or who gets to know of such an act, may deal with the case himself/herself, or if in his/her view the case is one which can be more appropriately dealt by another authority or which warrants a penalty of greater magnitude than he/she is competent to impose, shall refer the case to the President Student Discipline Committee.

CASE REFERRALS

All cases of serious breach of discipline will be referred to the Student Discipline Committee for investigation . A case should be submitted as soon as possible after the alleged violation takes place, preferably within 24 hours of the violation. Those referring cases are normally expected to serve as complainant and to present relevant evidence in disciplinary hearings before the Student Discipline Committee.

PROCEDURE FOR DISCIPLINARY HEARING

• A disciplinary hearing is a formal process conducted by the University Student Discipline Committee. This formal process is designed to gather and consider relevant information regarding the alleged violation(s) of the Student Code of Ethics & Conduct and to determine and recommend a punishment. Every effort will be made to expedite proceedings pursuant to allegations within a reasonable period.
• When a case against a student is referred to the Student Discipline Committee, it may, with the approval of the Dean of the Faculty, if it deems fit, suspend the student from the classes till the finalization of the case.
• The Discipline Committee shall submit its report to the HOD in four parts i.e. Summary of the Case, Proceedings, Findings and Recommendations. The report shall attempt to document, as much as possible, the matters relevant to the case and the inquiry as conducted by the Discipline Committee.
• If the Awarding Authority for the punishment recommended by the Discipline Committee is the Dean/VC, the HOD shall forward the report to the Dean with his/her recommendations. If the case involves students from more than one department then all of the HODs concerned shall make their recommendations.
• If the Discipline Committee recommends Rustication/Expulsion of the student or any other major punishment, the Dean shall forward the report to the Vice Chancellor with his/her recommendations. In all cases where penalties are awarded by the President Student Discipline Committee/HOD/Dean, the report shall be forwarded to the Vice Chancellor for information.

PUNISHMENT OR PENALTY FOR ACTS OF INDISCIPLINE

Punishment or penalty for acts of indiscipline shall be according to the gravity of the case and may be any one or more of the following:

Minor Punishments

• Warning in writing: Notice to the offender, verbally or in writing, that continuation or repetition of prohibited conduct may result in further disciplinary action.
• Probation: Probation for a specific period.
• Fine: Fine which may amount up to Rs. 10,000.
• Hostel Suspension/Permanent Removal: Expulsion from the hostel for a specified period, or permanent removal from the residence hall.
• Withholding of certificate: Withholding of a certificate of good moral character.
• Removal of privileges: Deprivation from the privileges enjoyed by the students.
• F Grade: Award of “F” grade in a paper or course.
• Major Punishments
• Fine: Fine which may amount up to Rs. 25,000/-
• Exam Result: Cancellation of examination result.
• Rustication: Rustication from the University for a specific period.
• Degree: Non conferment of degree/transcript.
• Expulsion: Expulsion from the University.
• Other sanctions or a combination of above mentioned punishments as deemed appropriate may also be prescribed.
• A student guilty of an act of indiscipline shall be liable to the penalties specified in the table below or promulgated through written orders/notifications with the indicated Awarding and Appellate Authorities.

APPEALS

• An appeal against the penalty may be filed by the student with the Appellate Authority within 30 days of announcement of the punishment. No appeal by a student shall be entertained unless it is presented within 30 days from the date of communication of the decision, provided that the Vice Chancellor may, for valid reasons, extend this period.
• No appeal shall lie against the decision of an authority imposing a penalty other than rustication or expulsion except on the grounds that such authority imposed a penalty which it was not competent to impose.
• An appeal on the grounds that an authority imposed a penalty which it was not competent to impose, shall lie with the body or person of higher authority than the one who imposed the penalty.

RUSTICATION

• Rustication may be awarded up to a maximum of 3 years. The penalty when imposed on a student shall always mean a minimum loss of one semester as far as his/her appearance in the examinations is concerned. The actual period of absence from the University will, however, depend upon the time of the academic year when the penalty is imposed.
• The student under rustication will have the option of rejoining the University at the beginning of the semester/academic year after the completion of rustication period, provided suitable courses are available in the regular semester’s list of courses being offered. It shall be obligatory on the part of the University to re-admit the student if he/she wishes to rejoin.
• No fee shall be charged from a rusticated student for the time period during which his/her name remained struck off the rolls. However, the previously deposited fee will not be refunded.
• No student shall be rusticated from the University unless he/she has been allowed a reasonable chance of defence against the accusations.

EXPULSION

• The Dean of the Faculty shall report the name of the student who has been found guilty of an offence warranting expulsion to the Vice Chancellor stating the reasons for the proposed action, who will then have the authority to sanction expulsion after allowing reasonable chance to the student to defend himself/herself against the expulsion.
• The name of the expelled student will immediately be removed from the University rolls, and fee for remaining month(s) of the semester will not be refunded.
• A student expelled from the University will not be re-admitted to any of the University’s constituent or affiliated units.
• Cases of expulsion will be registered in University records and announced to all constituent and affiliated units.

COMPENSATION FOR LOSS

The Dean of the Faculty, or any teacher or officer to whom he may delegate the powers, may instruct a student to pay compensation for any loss or damage to property belonging to the University, public authority, a fellow student or an employee of the University, caused by a willful act or gross negligence of the student. If the student does not pay such compensation within a specified period, the Dean of the Faculty will proceed against the student in the manner as prescribed in these regulations.

INTERPRETATION

If any question arises regarding the interpretation of these regulations the matter shall be deliberated by the academic administration consisting of Head of the Department, Controller of Examinations, Registrar, Deans and Vice Chancellor and their decision thereon shall be final. In all cases where the regulations are silent, the decision of the Vice Chancellor shall be final.

REMOVAL OF DIFFICULTIES

If any difficulty arises in giving effect to any of the provisions of these Regulations, the Vice Chancellor in individual cases may make such decision, not inconsistent with the spirit of these Regulations, as may appear to necessary for the purpose of removing the difficulty, provided that such a decision is not ultra vires of the Khwaja Fareed University of Engineering and Information Technology, Rahim Yar Khan Act 2014.

CREDITS: This Code of Ethics & Conduct borrows heavily from the Code of Ethics of National University of Sciences & Technology, Pakistan which in turn is based on a number of other documents that are cited therein.

SHORT TITLE

These regulations shall be called the Khwaja Fareed University of Engineering & Information Technology (KFUEIT), Rahim Yar Khan Scholarships Regulations 2019.

COMMENCEMENT

These regulations shall come into force at once on the approval by Syndicate.

APPLICATION

These regulations shall govern the award of All the Merit and Need-based Scholarships at Khwaja Fareed University of Engineering & Information Technology (KFUEIT), Rahim Yar Khan.

PREAMBLE

The University in accordance with the Act shall assist the needy students in obtaining the financial assistance and scholarships in order to continue their studies and academic activities at the University. Furthermore, the University shall also assist high-achieving students in obtaining recognition and financial reward for their excellence and meritorious performance in academic and research activities.

BUDGETARY ALLOCATION FOR SCHOLARSHIPS

• In order to provide adequate funds in the annual budget for scholarships, 10% of the total tuition fee revenue at the University will be allocated for Scholarships and Fee Concession.
• It would be ensured that the scholarships on need-basis or merit-basis shall cover a minimum of 10% of the student population in each Academic Year.

SCHOLARSHIPS COMMITTEE

The Vice Chancellor shall constitute, and may revise from time to time, a Scholarships Award Committee with members from faculty and officers of the University at university level. Heads of academic departments shall constitute Scholarships Committees at department level from faculty and officers of their Departments. The Scholarships Committee at department level shall conduct the interviews of the applicants for scholarships and submit their recommendations to the Scholarships and Financial Assistance Department for further process. Scholarships Award Committee at University level may review the recommendations submitted by Department Scholarships Committees by conducting meetings whenever necessary, for the cases of merit, need-based or any other scholarship advertised by the Scholarships and Financial Assistance Department. The Director Scholarships and Financial Assistance Department shall be responsible for submitting final recommendations to the Worthy Vice Chancellor for approval.

SCHOLARSHIPS AND FINANCIAL ASSISTANCE DEPARTMENT

There shall be Scholarships and Financial Assistance Department established at the University, which shall be responsible for the following:

• Advising and counseling the University Students on various scholarships and financial assistance schemes available to them and ensuring that information about the scholarships and financial assistance schemes is widely disseminated throughout the student community using Notice Boards, Electronic Mail, KFUEIT Website, KFUEIT Official Facebook Page and through conducting Seminars and Workshops for Students at KFUEIT.
• Facilitating Scholarships Committees at department level to process merit, need based or any other scholarship.
• Maintaining records related to various scholarship schemes in a reliable manner.
• Attainment of semester budget required to process Need-based and Merit Scholarship from Finance Department at KFUEIT.
• Coordinating with external organizations for the provision of scholarships and issues pertaining to students of KFUEIT.

DIRECTOR SCHOLARSHIPS AND FINANCIAL ASSISTANCE DEPARTMENT

The head of the Scholarships and Financial Assistance Department be called the Director Scholarships and Financial Assistance Department.

Director Scholarships and Financial Assistance Department shall be responsible for the following:

• Director Scholarships and Financial Assistance Department shall act as President of the Scholarships Award Committee at University level. The President Scholarships Award Committee will conduct timely meetings of the committee to review the applications received and make recommendations on these applications for the approval of the Vice Chancellor.
• Obtaining the advice and instructions of the Vice Chancellor on various Scholarship schemes and conducting official correspondence on behalf of the University and to make sure that University students are rightfully benefitting from these schemes.
• Submitting a monthly report to the Vice Chancellor on activities undertaken to fulfill the assigned mission and responsibilities.

MERIT SCHOLARSHIP

• Merit scholarship shall be awarded to undergraduate students by the University to top three students obtaining the highest SGPA in each class. Students enrolled in first semester shall be awarded Merit Scholarship on the basis of aggregate marks obtained by the student in admission merit list. In addition to the student being placed among the top three, the SGPA obtained must also be greater than 3.0. Furthermore being, only students carrying full workload as specified in the Plan of Study for the degree are eligible to be considered for Merit Scholarships Award.
• Merit Scholarship shall be awarded to the students of all the undergraduate (16-year) degree programs on per semester basis. For the purpose of Merit Scholarship, each student will be considered as part of a class of students taking same set of courses taught by the same teacher. Assignment of each student to a class shall be done at the beginning of the semester and shall not be generally changed thereafter. In any case, the assigned class of a student cannot be changed for the purpose of Merit Scholarship after the mid-semester examination.
• The amount of merit scholarship shall be a maximum of full tuition fee per semester. After the first semester, its amount will depend upon the SGPA obtained by the top three of the students in previous semester examination. The Merit Scholarship amount awarded to an eligible student will be 100% of semester tuition fee, if his/her SGPA is 4.0 and 0% if his/her SGPA is 3.0 (or lower). For SGPA values between 3.0 and 4.0, the Merit Scholarship amount will be linearly pro-rated between 0% and 100% of student’s semester tuition fee. As an example, a student who is among the top three students and thus is eligible for the Merit scholarship and his/her SGPA is 3.60, he/she will get 60% of tuition fee as Merit Scholarship amount.
• There is no prescribed form for Merit Scholarship application. Computerized Examination Record System of the University will automatically generate the names of deserving candidates for Merit Scholarship Award according to above mentioned criteria.
• Scholarships Award Committee shall submit the cases for award of Merit Scholarship, duly verified by the Controller of Examination, for the approval of the Vice Chancellor.

NEED BASED SCHOLARSHIP

• The Need Based Scholarship shall be awarded to the needy, deserving and orphan students of undergraduate (16-years) programs by the University on per semester basis. Primary criteria for the award of need-based scholarship shall be the need of the student relative to the other applicants. However, applicants need to maintain a SGPA or CGPA of 2.0 to qualify for consideration for the award of need-based scholarship.
• Applications for need-based Scholarship shall be received on a prescribed form to be filled by the needy, deserving and orphan students. All required supporting documents must be submitted by the applicant. Information provided by the applicant in the Need-Based Scholarship Application Form shall strictly be treated as confidential.
• Students of the University shall be informed periodically through a notice for application deadline for the need-based scholarships.
• Background Check may be conducted, if deemed necessary, to verify information provided by the applicant in the Need-based Scholarship Application Form. If the Background Check reveals that the applicant has provided false information in the Need-Based Scholarship Application Form. The applicant would stand disqualified from receiving any Need-based Scholarship.
• Applicants for need-based scholarship may be required to undergo interview and assessment by the Scholarships Committee at department level and may further be reviewed by Scholarships Award Committee. The final recommendations shall be made by the Scholarships Award Committee in accordance with the budget of University.
• If a special need arises, in a case reported or applied directly to the Vice Chancellor, the Vice Chancellor may award need-based scholarship directly to a needy applicant.
• The amount of the Need Based Scholarship shall be a maximum of full tuition fee of the semester. The Scholarships Award Committee is empowered to decide upon the amount of Scholarship for each applicant according to the financial needs of the applicant, on case to case basis. Award decision taken by the committee shall be considered as recommendations to be put up for the final approval by the Vice Chancellor.
• The scholarship will be reimbursed to University account if the student becomes recipient of any other scholarship and the amount of scholarship received by the student covers his/her financial educational needs. Students will return the amount in university’s scholarship account and will submit their receipts to Scholarship and financial assistance department for further process.
• Need-based Scholarships are awarded as Qarz-e-Hasana. The students availing Need-based Scholarship must note that they have a moral obligation to return the amount after they have completed their education, at their convenience, so that these funds might be used in future to help the other needy and deserving students.
• MS/PHD students shall be financially supported by the university under the program of Teaching Assistants/ Research Assistants for which policies/rules shall be announced separately.

OTHER SCHOLARSHIPS AND FINANCIAL ASSISTANCE SCHEMES

From time to time, other scholarships and financial assistance schemes may be initiated in the University with the support of Philanthropists/government/non-governmental organizations, etc. Such scholarships and financial assistance schemes will be subject to their specific rules. However, the Scholarships and Financial Assistance Department shall announce these scholarships; financial assistance schemes, and review the applications for these scholarships/financial assistance schemes to recommend the award of these scholarships/financial assistance to deserving students in the light of the relevant rules.

INTERPERTATION

If any question arises regarding the interpretation of these regulations the matter shall be deliberated by the academic administration consisting of Head of the Department. Controller of Examinations, Registrar, Deans and Vice Chancellor and their decision thereon shall be final.

REMOVAL OF DIFFICULTIES

If any difficulty arises in giving effect to any of the provisions of these Regulations, the Vice Chancellor in individual cases may make such decisions, not inconsistent with the spirit of these Regulations, as may appear to necessary for the purpose of removing the difficulty, provided that such a decision is not ultra vires of the Khwaja Fareed University of Engineering and Information Technology, Rahim Yar Khan Act 2014.

BACKGROUND

Library at Khwaja Fareed University of Engineering & Information Technology was initially housed in a renovated hall with an area of about 2000 square feet. At beginning university functions were looked after by administration of University of Engineering and Technology (UET), Lahore. A librarian was assigned from UET Lahore to manage and run KFUEIT library. Until end of year 2016, library had about 4000 books in total with 1000 titles. Today library has 04 premises each of 2600 square feet and has two full time librarians with 04 Assistant Librarians and 04 off staff members. Library at present is being supervised by an assistant professor with additional duty of Chief Librarian. In year 2018 library collection has risen to 14500 books with 6000 titles and 40 journals in print. Library is growing day by day with all resources of a modern Library. A library is a collection of resources of information accessible to a defined community for referencing or borrowing. It provides physical or digital access to materials of interest for institution community. Library collection can include books, periodicals, newspapers, manuscripts, films, maps, prints, documents, microform, CDs, videotapes, DVDs, e-books, audiobooks, databases, and other formats. A university needs to maintain a multi-disciplinary approach catering faculty, students, researchers and staff. Digital collection is ideally suited to encourage and support both scholarly suited and practical research activities. The main collection is arranged in a sequence of classification numbers which is a means of grouping together books on the same and related subjects. The most common classification system “Dewey decimal classification” is in use here at KFUEIT library.

OBJECTIVES

Central Library of KFUEIT intends to play a vital role in achieving objectives of institution like study & teaching, research & extended services, and dissemination of information etc. in addition to departmental library services. We intend to serve our university community in the best possible way providing congenial environment endeavouring

RULES AND REGULATIONS OF CENTRAL LIBRARY OPENING HOURS:

Library remains open from 08:00 am. to 08:00 pm. (Except on Saturdays / Sundays and gazetted holidays).

As university progresses, library timings may be changed on proposal of Chief Librarian and by approval of competent authority.

REMOVAL OF DIFFICULTIES

If any difficulty arises in giving effect to any of the provisions of these Regulations, the Vice Chancellor in individual cases may make such decisions, not inconsistent with the spirit of these Regulations, as may appear to necessary for the purpose of removing the difficulty, provided that such a decision is not ultra vires of the Khwaja Fareed University of Engineering and Information Technology, Rahim Yar Khan Act 2014.

ISSUE OF BOOKS (AUTHORIZATION)

The following categories of members shall observe the loan schedule mentioned against each. Library fee (non-refundable) Number of books for students will be increased as collection in library increases. Number of days in inverse proportion to no. of books.

MEMBERSHIP AND LOAN PRIVILEGES:

Membership of library is only for students and employees of University, which is granted on issuance of library membership card (University Card). A membership card will be issued to each member of the library. It is essential to bring membership card for borrowing books. The membership card should be kept securely. The member will be responsible for any book borrowed on his/her membership card or membership number. Membership card is non-transferable. Change of address / telephone number, or loss & theft of membership card must be reported to the library In charge/library staff immediately. University student/employee card is also membership card for Library. Reference books, newspapers and periodicals can only be used in the library. If any borrowed book is urgently required in library, it may be called back by the Librarian. Librarian may withhold or restrict circulation of any book in the library for specific purpose. Books will not be reissued on telephone or E-mail. The facility of re-issuance on phone or email may be extended to faculty only.

OVER DUE FINE:

Rupees Ten (Rs. 10/-) per day per book will be charged as overdue fine. Reminders will be sent to faculty for return/renewal. Office assistant of each department for renewal and not-returned. Replacement cost if return overdue more than 01 year. Overdue fine must be deposited before end of semester otherwise membership will be suspended and fine will be deducted from university security of the member.

BOOK LOSS:

Borrowers are responsible for safe return of all borrowed material to library at proper time. Book(s) lost, damaged, or mutilated in any way by a member have to be replaced or paid for as per local market price. If book is not available and current price cannot be determined from local market, then double of actual price as per record plus additional 25% as departmental charges will be paid by member. The books paid for will be written-off from stock register. The amount as cost of lost or damaged book(s) or material(s) will be credited to KFUEIT University Library’s account. Book(s) or other material lost or found to be lost on stock-taking shall be put in library committee for approval to write-off + weed-out. (Open access ~ 3%) If any member leaves university without returning books borrowed from library, price of books(s) will be adjusted against his security/dues with university. In case a book, which is part of a set, is lost or damaged, borrower will have to replace full set or pay fine equivalent to current price of set + 25% administration charges. Borrowers are advised to check books at time of issue and in case of any defect/damage inform library staff.

GIFTS POLICY:

Gifts will be accepted at discretion of university librarian. Following are guidelines for accepting any offer of gifts. Any material approved by library committee are welcomed which fall within scope of library’s collection development policy if they are of academic value and if they contribute significantly to usefulness of current teaching and research collection of library. Library would not accept donations that duplicate existing stock, except in case of core reading list material, or any material that is out of date, or in poor physical condition. Donations will be accepted without obligations to donors and on understanding that upon receipt material will become property of university library. Library will determine most appropriate way to treat any donated material. Donations will normally be dispersed and items will be shelved with materials on same subject or in other sequence rather than kept in separate, discrete collections. Donated material will have same selection criteria as other library material. Library reserves right to dispose of any gift that seems unsuitable or unwanted. Low price editions in donation, distribute among students.

RESERVATION:

A book required by a member, which is already issued, may be reserved.

LIBRARY CLEARANCE:

Student, staff or faculty member leaving university permanently or proceeding on long leave will get clearance certificate from library. His/her final settlement of account shall be made by accounts office on receipt of clearance certificate from library. Visiting faculty will get clearance certificate from library at end of every semester. Their honorarium of last month of a semester will be released by accounts office on receipt of clearance certificate from library.

GENERAL RULES/INSTRUCTIONS:

No personal belongings are allowed in to library. A special rack is available outside library to keep such things. Library staff will not be responsible for precious things kept in handbags, brief cases, etc. Readers are allowed to select books from stack. However, they are requested not to disturb arrangement of books in shelves. Books once removed from shelves must be placed at nearest table or counter. Reader while in library shall not receive any telephone call. Musical instruments not allowed in library. Zone wise Silence must be observed in the library. Zone wise Books, periodicals and newspapers are not to be marked with ink or pencil. Tearing out of pages or damaging reading material in any way is strictly prohibited. Students are not allowed to visit library without University Identity Cards. Any misbehavior, discourtesy or unwillingness to provide services by library staff shall be reported to Chief Librarian. A student/member, who infringes rules, shall be liable to disciplinary action. In case of violation, violator would be fined that could be Rs: 500/= to 5000/= as per the decision of Chief Librarian. (Fine as per zone, display in library)

WRITE-OFF LOSSES:

Librarian shall report all books/non-book material damaged, and/or worn out through wear and tear to competent authority for write off. The competent authority may write off losses up to the extent of 3% per annum of the stock. Losses written off by the competent authority shall be struck off from the ledgers and the record shall be transferred to the withdrawal register indicating the authority under which the losses were written off.

STOCKTAKING:

Stocktaking will be held 2-3 years. During stocktaking lending of books shall remain suspended. All books on loan with borrowers will have to be returned before date notified for this purpose.

JOURNALS/MAGAZINES:

Journals/magazines will not be issued. Purchase of impact factor journals will be done on request of HOD and after scrutiny by the Chief Librarian and library committee and approval of the Vice Chancellor.

EVENTS:

Trainings will be held by Library for (Research scholars/Faculty on Turnitin, Endnote, SPSS, etc. on request of HODs. Exhibitions, Book Fairs, Seminars and Workshops. Orientations for new / fresh intake of students. Information Literacy Sessions (For each new academics).

RESEARCH WORK/ HEC DATABASES:

All resources about research are available on HEC Website, some restricted databases may be purchased through IP.

RULES AND REGULATIONS OF DEPARTMENTAL LIBRARY

All rules and regulations for central library will be equally applicable to departmental libraries except mentioned otherwise. . Only text books are available in departmental libraries. (Reference, recommended books in central library)

INTER-LIBRARY LOANS & AGREEMENTS

Library will develop working relations with libraries in region and beyond. In case patron/member needs an item which is not available in KFUEIT library collection, library will attempt to borrow it from other library within the city/country through inter library loan agreement. (Cost by requester).

SERVICES ACQUISITION:

Following procedure will be adopted for the acquisition of library material. Material will be selected in following way.

If bulk purchase is needed, library can arrange a book fair by inviting different booksellers to exhibit their books for selection. Faculty or course coordinators are required to send lists of new text and reference books duly approved by head of respective department at least 03 months before commencement of a semester. If a list of required books catalog is sent to library by HOD, library after approval of Chief Librarian, will prepare list of selected books and get approval of Vice Chancellor for purchase. After formal approval purchase order will be placed subject to availability of funds.

CIRCULATION:

Circulation will be only from central library.

BOOK BANK:

A maximum of 5 different books may be borrowed. Books shall be loaned for current semester only. All books shall have to be returned at end of semester irrespective of their date of issue. Book rent shall be Rs.10 per book. Late fee fine shall be Rs.10 per book per day. Damaged book will not be accepted. Double price of book will be charged in case of lost or bring same book from market.

REFERENCE SECTION:

Reference material such as theses/ loose-leaf/publications/ non-printed such as CD-ROMs are for reference purpose only and will not be issued. Never write, scribble or cut pages of library material. Library staff is empowered to stop any unhealthy activity. After consulting library material leave it on table.

DIGITIZATION OF RESOURCES:

Library will execute a plan to digitize resources. [As per material]

INFORMATION TECHNOLOGY SOLUTIONS

LIBRARY MOBILE APPS

Mobile apps are a real trend right now, as people have access to their mobile devices constantly. Also, people are spending more time within mobile apps and less time within mobile browsers. So why not connect with the members in a way they enjoy? University Library will develop a mobile app to extend the library’s services outside their physical borders and facilitate the interaction with members.

SELF-SERVICE PRINTING, COPYING, AND SCANNING SOLUTIONS

It is common knowledge that the digital era has been directly affecting printing services. This is where libraries can be handy for people who don’t want to keep a printer at their desk or in office. KHUEIT Library will offer a mechanism for printing on the go through a software. Members walk into the library and print, scan and copy documents without involvement of library staff.

PROPOSED INFORMATION TECHNOLOGY SOLUTION (SECURITY)

Library of Khwaja Fareed University of Engineering & Information Technology is entirely outfitted with proper understanding of latest hardware to automate its Library system. Our plan is to identify technologies used in Library Management System / Book Theft Control, employee in Access Control System, Time Management Systems, Product Management and Assets Tracking based on latest technologies such as RFID, Barcodes, Magnetic and Biometrics. We are planning to adopt all type of hardware devices for Identification of latest methods for security of our Library System.

EM SYSTEM

The electronic article surveillance (EAS) electromagnetic system creates a low frequency electromagnetic field (fundamental frequencies between 70 Hz and 1 kHz are typically used) between two pedestals at an exit or checkout aisle. The field continuously varies in strength and polarity, repeating a cycle from positive to negative and back to positive. With each half cycle, the polarity of the magnetic field between the pedestals changes. In response to the changing magnetic field created by the transmitter, the magnetic field domain of the tag material abruptly “switches” as the field strength varies past a particular point, whether positive or negative, during each half of the transmit cycle. This abrupt change in the magnetic state of tag material generates a momentary signal that is rich in harmonics (multiples) of the fundamental frequency. Using electronic signal processing techniques, the system identifies that the harmonics are at the right frequencies and levels, and that they occur at the proper time in relation to the transmitter signal. If the criteria are met an alarm occurs.

EM TAGS

Library Management System can use the de-activatable and Permanent EM Strip Tags. They are self-adhesive and are suitable for any packaging or hard surfaces. De-activatable tags can be deactivated or activated by the units. De-activatable tags are mainly used for circulation. Permanent tags as the name implies, cannot be deactivated. They can be used mainly in our reference material.

ACTIVATOR/DEACTIVATOR

It is designed to Activate (Sensitize) or Deactivate (Desensitize) the Library De-activatable strip tags attached to the library materials. Because Act/Deactivation force from the unit is directed towards the book, it will not interfere with any other electronic equipment nearby. The unit is a plug and play machine, so no technician needed to adjust or tune up the unit. The unit could be used on a desk top or placed in a slot made on the library counter.

RFID BASED ANTI-THEFT LIBRARY SECURITY SYSTEM

Khwaja Fareed University of Engineering & Information places the highest importance to development of its library with a modern 21st century infrastructure and large collection of books and audio-visual resources. Basic tasks in library management include the planning of acquisitions of materials, arranging the acquired materials according to the library classification, de accessioning of materials and borrowing of materials. Among these, the proposed system can automate the following tasks using RFID technology:

The RFID based system facilitates the fast issuing, reissuing and returning of books with the help of RFID enabled modules. It directly provides the book information and library member information to the library management system and does not need the manual typing. It also provides monitoring and searching system. The monitoring module continuously monitors the movement of books across the gates, so that the books taken out without prior issuing will be traced out easily and will alarm the librarians. The searching module provides the fast searching of books using RFID handheld reader. The physical location of the books can be easily located using this module. We at KFUEIT look to deploy this state-of-the-art technique at our library.

Following features can be implemented in the Library using RFID technology:

LIBRARY PROMOTION

This is commonly said that 10% is what you possess while 90% goes how you present it. Library activities will remain in dark if not properly advertised and circulated. In this regard, promotional activities will be encouraged. This will be accomplished by formulation of pertinent mechanisms through which university community will be informed about the resources and services available in library and resource center. Schedule of planned activities will also be disseminated through these mechanisms for publicity and information. Faculty, students and staff of the university may not be aware or familiar with the resources, services and working routine of the library. Orientation sessions will be planned and delivered by library staff and through Office of Director of Student Affairs and individual departments. This activity may be requested any time by a department and must be conducted at start of every session.

FRIENDS OF LIBRARY

Friends of Library is an initiative proposed by Library Committee. These student members will join library at beginning of each regular academic year and will remain attached for 12 months. Friends of library will be selected from among the students (undergrads) and preference will be given to students of later semesters over early semester. Friends will be volunteers helping with important tasks and projects like dissemination of library information, introduction of resources and services available in library, procedures and working of the library, etc. They will also be handy in case of holding activities like lectures, workshops, book fairs, seminars, etc. arranged by library. Friends will also help attract attention of general public on library services and advocate support and funds library may need for the execution of its activities. They will promote programs and cultural activities for the involvement of university community.

Friends of library will have number of privileges from their membership. They could have advanced registration for activities planned by library, discounts on events (trainings, workshops, seminars, etc.) arranged by library. Friends will be awarded a certificate at the completion of their attachment signed by Chief Librarian.

STUDENT LIBRARY ADVISORY BOARD

Chief Librarian suggests to introduce an advisory board comprising students (MS/PhD) of the university. This is envisaged that student library advisory board (SLAB) will help attract students to the utilization of library and its resources. As of today more and more resources are getting digital, and electronic access is getting more common. Potential users of library today are more interested to get access to all the resources on their hand held devices. This compels library to redefine its physical arrangement providing spaces and services to keep attraction of students. SLAB may be helpful in this regard. Members of SLAB coming from the student community can be most relevant resource to develop library to meet the needs of students as desired by the students themselves. SLAB student members will offer suggestions for changes in the library for generation of interest in utilization of library resources and events arranged by library. SLAB will also be an effective tool in developing management responsibilities, team work, volunteer services and inspiration to work for common causes.

SLAB will consist of one student member from each department. Membership will be for one year. President of the board will be elected by members with simple majority. Decisions will be through simple majority. President of SLAB will be member of the University Library Committee.

UNIVERSITY LIBRARY ALUMNI FORUM

As the first cohort of students graduate, University Library Alumni Forum will be activated wherein life membership will be awarded for Rs.1000/. Members will be entitled to the benefits similar to those they left enjoying as the left the university (undergrad/postgrad/faculty/staff).

UNIVERSITY FAREED FORUM

KFUEIT carries its name from the greatest Sufi poet and scholar of the region. In order to keep his message alive and extend tribute to the great scholar, a virtual forum is proposed which will plan, organize and execute activities under the banner of “Fareed Forum”. The forum will provide a platform for dissemination of intellectual, scholarly and professional opinions. Forum will actively explore into contemporary issues whether domestic or international, religious or secular, scholastic or educational.

Composition of the forum will be proposed by the President of the University Library Committee and approved by the competent authority, i.e., the Vice Chancellor. Membership of the forum is purely honorary and there are no financial benefits involved except travel and lodging for external members for participation in the activity when arranged by the forum. External expert member will be selected by the university members in the forum for one year and will be Chairman of the forum. President of the University Library Committee will be Co-Chairman of the forum. University members will be nominated for three years. Forum will plan in advance up to four activity days per calendar year. In each regular semester (Fall & Spring), two activity days will be arranged, one in each half of the semester. Activity dates and times will be finalized in coordination with university societies and Director Student Affairs (DSA).

UNIVERSITY LIBRARY COMMITTEE

University Library Committee (ULC) constitutes an independent body separate to the library administration. President (head) of the ULC will be nominated by the competent authority, i.e., Vice Chancellor for four years or tended period of time as to the discretion of the competent authority. Keeping in view the representation and involvement of each department, ULC may be reconstituted by the competent authority on proposal of President University Library Committee.

CONSTITUTION

The University Library Committee shall consist of the following members, namely

QUORUM

The quorum for the meeting of ULC shall be one half of the total number of regular members.

TERM OF OFFICE

The nominated member of the ULC shall hold office for three years i.e., from 1st July to 30th June provided that a person nominated to fill a vacancy shall hold office for the un-expired term of office of the person whose place he/she takes.

MANAGEMENT OF THE LIBRARY

Management and control of the library as regards placement of staff and delivery of services rests with the Chief Librarian.

LEARNING RESOURCE CENTER (ADAPTING TO THE NEEDS OF HOUR)

Library today is not just a collection of books in print and journals. They are now-a-days resource centers providing all the required information and services for an institute combined at a single platform. Library today is described as Learning Resource Center (LRC) that is a central point around which all the university activities revolve. University calendar, admission notices, tenders and advertisements, examination notices and results, etc. are all advertised through LRC. We also intend to develop LRC on the lines to become central for provision of teaching and learning aid resources for the faculty and students. Here at KFUEIT intends to develop a centre that is all inclusive for provision of resources and services. In order to accomplish this target and to adapt to the current trends in information services, we propose to convert Library to Learning Resource Center (LRC).

Adaptation of the transition in regards to nomenclature, positions and titles, qualifications and responsibilities as envisioned are attached at Annex-I for perusal and approval of the academic council.

REFERENCES

In preparation of this document, websites of following universities were extensively consulted.

• To get all information relevant to our university community then analyse and store it in a way that is preserving and easy to retrieve when demanded.
• To provide required information in a useful manner.
• To act as expeditor in provision of latest education and research related extended services for grooming of human Capital of University.
• To be pivotal in university by acquiring and disseminating latest knowledge and information through effective acquisition and dissemination encompassing all the faculties and allied services and departments of university.
• To continually develop our library, collection and resources, services and facilities through periodic interaction with library advisory board, soliciting feedback from university students and faculty.
  • Circulation of lists of books and catalog among faculty
  • Demand from faculty on prescribed form duly signed by Head of the Department
  • To acquire balanced and latest collection of books, different booksellers may be asked to send fresh arrivals on approval.
  • Books selected by faculty will be kept in library and other not selected will be sent to the bookseller.
  • Books required by thesis students (e-books, print)
  • KOHA multilingual titles
  • Accessing number of books at a time
  • Searching a particular book to check its presence in the library
  • Locating the physical location of the book
  • Accounting/Stock verification of the materials
  • To remove manual book keeping of records
  • Traceability of books and library members as they move
  • Improved utilization of resources like manpower, infrastructure etc.
  • Less time consumption as line of sight and manual interaction are not needed for RFID-tag reading.
  • To provide two meters read range antennas
  • To minimize the manual intervention
  • To minimize the manual errors
  • To provide the long lasting labels
  • To provide fast searching of books
  • Role of ULC is supervision of routine library functions.
  • ULC will make recommendations on the policy matters including but not limited to requirement of staff and accessories for library, library budget, and department wise allocation of library budget.
  • ULC will also allocate department budget in respect of books, journals, furniture and fixtures, etc.
  • ULC will also decide on working hours of the central and departmental libraries.
  • Selection of books, journals and other library material will be put in ULC for perusal.
  • President of the ULC will put recommendations of the committee for final approval of the competent authority of the university.
  • A senior teacher (Assistant Professor or above) to be nominated by the Vice-Chancellor (President)
  • One teacher from each department to be nominated for three years by the Vice- Chancellor on recommendation of the chairman (Member)
  • The Treasurer, Ex-Officio Member
  • The Registrar, Ex-Officio Member
  • Director Procurement, Ex-Officio Member
  • Chief Librarian, Member
  • The Librarian (nominated by the Chief Librarian), Member/Secretary
  • President SLAB, Student Member
  • Chief Librarian is solely authorized and responsible for implementation of the rules, regulations and policies of the library.
  • Chief Librarian is directly responsible and authorized to deliver services of the library through library staff.
  • Chief Librarian is solely authorized to allocate duties of the library staff.
  • Chief Librarian will furnish performance evaluation reports as and when required by the competent authority.
  • Chief Librarian will be responsible for selection of books, journals, etc. through appropriate ways and means to his discretion.
  • However, all the selections will come in the ULC for perusal and final recommendations for the approval of the competent authority.
  • Chief Librarian will present recommendations as per policy of the university library for deaccessioning of boos, journals, and other materials for approval of the ULC.
  • Budgetary allocations and approval for direct/urgent purchases of library material will be authorized by the competent authority to the President ULC or Chief Librarian as to the discretion of the competent authority.
  • University of Engineering & Technology, Lahore
  • RIPHAH International University, Islamabad
  • National University of Science and Technology, Islamabad
  • Institute of Business Administration, Karachi
  • Aga Khan University, Karachi

PERIODS OF FEES AND OTHER CHARGES

• Semester dues i.e. Tuition fee and other charges are payable before beginning of Semester i.e Fall or Spring.
• Extra Fee shall be charged on the basis of “Credit Hour” for all the subjects studied during Summer Semester OR in regular Semester for course improvement.
• The hostel charges including Rent and electricity charges are payable for the period of occupation, a part of term/semester shall be counted as full term/semester. Furthermore, Electricity charges for room heaters/coolers are charged separately.
• Due date for upcoming Semester shall be started 15 days before the Final Term Examination of current semester.
• Fee/Dues need to be deposited in cash only directly in the designated branches. Cheque, Demand Draft, Pay Order etc. shall not be acceptable.
• Students are supposed to submit copy of paid fee challan in Finance Department and their respective department.

REGISTRATION IN A SEMESTER

• For existing students, each department shall register their students before commencement of classes after getting the assurance of payment of recurring fees and charges for said semester.
• For existing Students, who do not submit their dues within prescribed period shall have to pay the re-admission fee i.e. fees and fine accordingly.
• Registration of students during summer semester or as sit-in students or as casual students shall be made on submission of proof of payment of dues as per subject basis.

• Students can apply to freeze their semester(s) before mid-term examinations.
• Students freezing their studies for one semester shall pay freezing charges of Rs.10,000/- for that particular semester. However, upon joining the next junior class they shall continue to pay all recurring fees as regular students along with the next junior session. (That is, they will pay an additional amount of Rs. 10,000/- over and above the fees payable for the duration of their studies).
• Student may apply for refund of his/her semester fee (if paid) of the semester being frozen. However, fee will be paid according to HEC criteria.
• He will be considered as suspended if absent for 30 days. Separate application will be placed if he/ she wants to freeze the next semester.
• Relegated students shall continue to pay recurring fees and dues along with regular students. On successful completion they would have paid recurring dues for one additional year. First semester will not be frozen.

REFUND OF SECURITIES

• All type of refundable securities i.e. University security, library security, hostel security and Mess securities are only refundable upon successful completion of relieving and its relevant administrative approval for University security and upon assuring the deduction of outstanding dues in case of Mess securities/ Library Security/Hostel security accordingly.
• Furthermore, the amount of security is refundable within three years of the last date of admission.

REFUND ON ADMISSION CANCELLATION

The University Fee or security (refundable only), library security, hostel security and mess securities are refunded when a student cancels his/her admission before completion of his degree. In addition, Admission/Readmission fee paid at the time of admission/readmission is non-refundable and tuition fee would be refunded as per National Refund Policy issued by Higher Education Commission, Islamabad and the same policy is applying on transport, internet, research, and semester charges. A student must pay his/her university dues (instalments if any) before getting clearance from finance department otherwise he/she shall not be eligible to claim his/her refund.

• Admission fee paid at the time of admission is Non-Refundable.
• 100% of remaining fee is refunded if application for admission cancellation is received up to 7th day of convening of classes or registration in the department (whichever is later).
• Refundable security and 50% of remaining elements of fee will be refunded if application for admission cancellation is received from 8th to 15th day of convening of classes or registration in the department (whichever is later).
• Only refundable security will be refunded if application for admission cancellation is received from 16th day onward from the day of convening of classes or registration in the department (whichever is later).

Fees and Funds (University and departmental) of a student are transferable to any other Department of University subject to the approval of Vice Chancellor, Admission Committee. Dues are not refundable in case of cancellation of admission on the basis of (i) misstatements, (ii) incorrect information, (iii) concealment of facts, (iv) fake certificates and (v) use of any other Unfair means from student’s side.

INSTALMENTS

Fee instalments of 1st semester fee is not allowed; however, instalments are allowed for coming semesters. “Instalment Committee” shall review the instalment cases and refer to the Finance department. Due Process is as follows:

• A student shall place his/her application for instalment to Instalment Committee NOT later than due date of submission of semester fee.
• Instalment Committee shall analyse the request and approve/disapprove the case accordingly.
• Instalment Committee may recommend the number of instalments due date of each instalment.
• Members of Instalment Committee may include any two of: - Member from Finance Department - Member from Scholarship Department - Member from Registrar Department

FINE WAIVER

Fine of Rs.50/- per day shall be charged after due date of fee voucher. Applications for waiver of fine shall be reviewed by Instalment Committee to judge the genuineness of applicant’s reason for inability to payoff said dues.

COURSE IMPROVEMENT

The students who wish to improve any subject must give application to the concerned department before commencement of classes. The concerned department will send the list of these students with their registration numbers, name of courses and credit hours of those courses to finance department (after checking for their credit hours availability, clash of course timings etc.) for issuance of fee voucher. The fee shall be charged on per credit hour basis. Any application received after the commencement of classes shall NOT be entertained. The concerned department will make sure that copy of paid fee challan is attached with the course enrolment form.

SUMMER SEMESTER

The students who wish to take any subject in Summer Semester must give application to the concerned department before commencement of classes. The concerned department will send the list of these students with their registration numbers, name of courses and credit hours of those courses to finance department for issuance of fee voucher. The fee will be charged on per credit hour basis. Any application received after the commencement of classes will NOT be entertained by the concerned department. The concerned department will make sure that copy of paid fee challan is attached with the course enrolment form.

MIGRATION FEE

• Any student migrating to KFUEIT from any other HEC recognised university will have to pay for the exempted courses on Rs.1,000/- per credit hour basis. Additionally, he will also pay the current semester fee.
• Any student migrating from KFUEIT to any other university will have to pay Rs.5,000/- for NOC before migration.

FEE REGULATION OF MS STUDENTS DURING THEIR EXTENDED PERIOD OF TIME

MS students, during extendable period of time (3rd & 4th year), will be charged with fee of courses according to their credit hours.

SHORT TITLE

These regulations shall be called the Khwaja Fareed University of Engineering and Information Technology, Rahim Yar Khan Hostel Regulations 2019.

COMMENCEMENT

These Regulations shall come into force with immediate effect.

APPLICATION

These Regulations shall apply to all resident students of the University.

PREAMBLE

As the university hostel life is one of the key elements of liberal arts education as it is a critical part of the total university experience. It provides a good living and learning community for students. Its experience prepares a better transition for young adults to emerge from protected teenagers into intellectual individuals and future leaders. Students will learn independence, interpersonal skills, sense of community and responsibility through living with roommate(s), floor mates, and community life in hostels. Hostel is a place where students find self-identity, unity, friendship and generosity. Everyone in the community contributes to the common good, to take responsibility and to console and support one another in difficulties. As the Khwaja Fareed University of Engineering and Information Technology is newly established university, to facilitate the students coming from surrounding of Rahim Yar Khan and across the country hostels have been arranged for male and female students. Hostel affairs are managed by a competent and dedicated team of full time staff, available round the clock. In addition to the messing, TV room, study hall, mosque, indoor games hall, internet accessibility, Tuck shop and other essential utility services are available to the residents.

ADMISSION TO HOSTEL

There are separate Halls for male and female students in the University Hostel setup. The Warden Hostels and Resident Tutors shall manage the Hostels. The Hostel is open only to the bonafide students of the University. A resident student is bound to abide by the following regulations and to such other regulations that may be notified from time to time:

• shall be submitted to the Warden Office one month before the final exams of running semester. Newly admitted students should submit the prescribed form / online application form at the time of admission.
• Hostel accommodation shall be provided only to the bonafide students of the University subject to availability. Hostel accommodation will be allotted to outstation students who get admission in any academic program of KFUEIT. If any local student (living in Rahim Yar Khan/Sadiq Abad/Khanpur, etc.) applies for hostel accommodation, his/her request may be considered after accommodating the outstation students.
• Vice Chancellor/Warden Hostels may refuse admission or eject any student if he/she is satisfied that he/she is not a desirable person to live in the Hostel.
• Warden Hostels shall allot the Hall whereas room within the Hall shall be allotted by the Resident Tutor in order of seniority and merit, which will be determined in relation to the year of the study and marks obtained/GPA/CGPA and distance of domicile city.
• Resident student shall deposit Hostel dues within specified period and submit deposit receipt in the office of Resident Tutor. Allotment list of residents shall be provided to Warden Office after the 15 days of allotment.
• While making semester wise allotment of seats in the Hostels, Hostel authorities shall take into consideration the conduct and character of a boarder. Those having been imposed penalties on disciplinary grounds, shall lose their seniority.
• No boarder is allowed to change his/her room without prior permission of the Hostel authorities.
• Students spending more than the prescribed regular period for the course shall be accommodated subject to availability of seats.
• Halls shall be open to students only when the University is engaged in Regular Classes / Examinations / Zero Semester / Summer Semester. However, postgraduate students involved in research may be allowed to stay in Halls by the Warden Hostels on the recommendations of concerned Supervisor, Chairman of the Teaching Department and Dean of the Faculty, subject to enrolment.

HOSTEL DUES

• Hostel dues and security deposits, as determined and revised by the University from time to time, are payable by the student in each regular / summer / zero semester.
• Hostel dues once paid shall be refunded after deduction as per deduction rules i.e. 10% deduction in fee if applied before allotment and 30% deduction in fee if applied after allotment but with in 30 days.
• Hostel allotment of a student shall stand cancelled, if he/she fails to pay Hostel dues within specified period. However, such a student may seek re-admission in the Hostel as admissible under the rules.
• A list of students shall be forwarded to Finance Department by the Warden Office for issuance of Hostel Fee Challan which shall be uploaded on KFUEIT official website (www.kfueit.edu.pk) by IT Department.

MESS / CAFETERIA / FRUIT SHOP

• The mess shall be managed by the resident students and supervised by the Resident Tutor.
• There shall be time to time supervision of mess hygiene and food quality by the respective Resident Tutors.
• There shall be a register in which the remarks relating to food quality will be entered on the basis of routine supervision.
• Nobody other than a resident student shall be allowed to be a mess member. A day scholar may become a mess member with permission of the concerned Resident Tutor who will ensure the payment of mess dues.
• Resident Tutor shall nominate Mess Manager/Mess Committee out of resident students for one semester.
• Mess Manager/Mess Committee shall be responsible for proper running of the Mess and cleanliness of the kitchen, utensils and Dining Hall including its surroundings.
• Residents shall not be allowed to take crockery and cutlery to their rooms.
• Meals shall be served only in the Dining Hall. No service shall be provided in the room(s).
• Dining Halls shall remain open daily during specified hours as prescribed by Resident Tutor for each meal.
• Residents attending the Dining Hall, Common Room, T.V. Room and other public places shall be in proper dress.
• Smoking is strictly prohibited in the Mess and its premises.
• Students must settle their accounts with mess/cafeteria/fruit shop etc. every month regularly. Arrears if any, shall be recovered from the students at the time of enrolment of each semester. A resident student shall not be allowed to enroll without getting clearance from Resident Tutor.
• If a student leaves Hostel after qualifying for a degree without the settlement of dues, outstanding amount shall be recovered at the time of issuance of provisional certificate/degree etc. by the Controller of Examinations.
• No resident student shall be permitted to have private cooking arrangements in the Hall.
• No political / religious / social gathering shall be allowed in the cafeteria and its premises.

GENERAL REGULATIONS

• Roll of resident students shall be checked by Resident Tutor and entrance record of hostel residents, daily at specified hours as prescribed by Warden Hostels.
• A resident student shall be responsible for the articles (Charpai / Cot, Trunk etc.) issued to him/her and shall return these articles when leaving the Hostel. He / She shall also be responsible for any loss or damage to these articles.
• Resident students must treat Hostel staff politely. The Hostel staff shall not render any private service to any student. Misbehaviour with the staff shall be treated as a serious offence. Complaints regarding misbehaviour of the Hostel staff should be reported to the Warden Hostels.
• Telephone provided in the Hostel shall be used only for receiving calls.
• Outdoor games shall not be allowed in the Hall’s premises but indoor games shall be allowed only in specified hours as prescribed by Resident Tutor.
• The allotment of a student who remains absent from the Hostel without prior permission for a period of one week shall be cancelled. However, he/she may seek re-admission as admissible under the rules.
• No meeting of any kind (political/religious/social etc.) shall be allowed in the Hostel and its premises without prior permission of hostel authorities. Moreover, any activity / planning anywhere but having influence on the hostel is also prohibited.
• Every part of the Hostel shall be freely open to the Hostel authorities for inspection at any time.
• No boarder shall indulge in any amusement that may disturb other boarders.
• Resident students shall be allowed to use computers only for academic purposes. If hostel authorities find any students involved in cybercrimes, the hostel authority may report the said resident to the Federal Investigation Agency (FIA). Cybercrimes include the misuse of Internet such as others personal video/picture uploading, hacking personal data/account and immoral/ unethical SMS/MMS.
• No electric appliance (electric heater, electric rod, electric kettle, air cooler, air conditioner, T.V., cassette / C.D. player, musical instruments and exhaust / pedestal fans etc.) other than electric light and ceiling fan shall be used in the Hostel. The use of electrical appliances shall lead to confiscation of the appliance along with a fine to be decided by the Hostels authorities. However, permission may be sought for the use of air cooler and exhaust / pedestal fan from the Hostels authorities on payment of extra charges to be prescribed by University authorities.
• All electric articles must be switched off before leaving the room. Leaving the room with electric appliance switched on shall be an offence punishable with fine.
• Firearms and other weapons and prohibited literature shall not be allowed to be kept / used in the Hostel.
• Residents shall not be allowed to gamble or to use any intoxicants and narcotics. Violation of this restriction shall render a resident liable to expulsion from the Hostel, in addition to any criminal proceedings that may be initiated against him under the Penal Law of Pakistan.
• Residents shall be responsible for keeping their rooms neat and tidy. They shall not dispose off litter in the verandahs or other parts of the Hostel premises.
• No notice / banner / advertisement etc. of any kind can be displayed in Hostel and its premises without prior approval of Hostel authorities.
• Defacing walls and fixtures shall be strictly prohibited.
• Boarders shall be required to observe necessary precautions for the safe custody of their belongings/ valuables. They must not leave their rooms unlocked. In case of theft, Hall administration shall not be responsible for any loss.
• All cases of sickness must be reported to the Resident Tutor for necessary help.
• Female resident shall not leave the campus / hostel without the written permission of the Resident Tutor.
• Permission to allow resident students to keep two-wheeler/four-wheeler is generally dissuaded but in exceptional cases permission can be granted by the Vice-Chancellor of the University in the request of the parents if security norms are fulfilled. Boarders who are granted permission for keeping two-wheeler/four-wheeler are required to obtain security clearance from CSO of the University for that purpose. Certified copy or x copy of following documents are required to be submitted for permission of two-wheeler/four-wheeler. a. Ownership along with Registration No. b. Validity and fitness certificate. c. Insurance Certificate if any d. Driving License of the individual. e. Helmet / seat belt for safety.
• Parking of vehicles inside the Hostel Campus is strictly forbidden. Parking of permitted twowheeler/ four-wheeler shall be done only in the notified area.
• All residents shall submit “Security Clearance Certificate” issued by the Registrar Office/Warden office, uploaded on KFUEIT’s official website (www.kfueit.edu.pk /department/hostel), before allotment. List of all resident shall be verified from the Registrar office who submitted the “Security Clearance Certificate” at the time admission.
• Smoking is strictly prohibited in the hostel and its premises.
• Boarders should avoid taking meals or any edibles from outside for hygienic and safety reasons in the wake of increasing cases of food poising etc.
• Residents are forbidden to keep/store, lathi, rod, knives, bolder, cracker or fire arms whether in room or anywhere in hostel. Strict disciplinary action shall be taken against the erring resident if noticed or bound during the visit of Resident Tutors, Warden Hostels, CSO, SO or any other authority of university.

VISITORS

• Rights of admission to the Hostel premises are reserved.
• All visitors of Boys Hostels must leave the Hostel at specified hours as prescribed by Warden Hostels.
• Parents / authorized guardians of the resident student(s) are allowed to see the student only in visitor room of Hostel during visiting hours.
• No female visitors are allowed to enter the Boys Hostel under any circumstances and no male visitors are allowed to enter Girls Hostel.
• No outsider shall be allowed to stay in the Hostel. Violation of this rule shall render the boarder liable for expulsion from the Hostel and/or any other penalty which the Warden Hostels may deem fit. The outsider found staying / residing in the Hostel shall be handed over to the Police.

DISCIPLINE

Resident are required to maintain discipline in the Hostel.

SECURITY OFFICE

There shall be a security office, headed by a security official appointed by Chief Security Officer. The Security Office and all security staff shall work under the general direction of the Warden Hostels.

DISCIPLINARY CONTROL

• Every boarder living in the hostel shall be subject to the disciplinary control, primarily of the Resident Tutor and in the absence of the Resident Tutor, the Warden Hostels or any other officer authorized in this regard.
• There shall be Hostel Disciplinary Committee consisting of the Warden Hostels as president and resident tutors as member thereof.
• Where a hostel resident(s) is found involved in a case of indiscipline in the hostel, he shall be dealt with strictly.

CONDUCT OF INQUIRIES

• In cases of any student violence/clash/unrest etc. inside the hostel premises - the inquiry shall be conducted by the respective Resident Tutor and report to be forwarded to the office of the Warden Hostels.
• In case of any student violence/clash/unrest outside the hostel but within the campus- the case shall be forwarded to Student Disciplinary Committee of University.
• In case of inter-hostel violence/clash/unrest- the inquiry shall be conducted by respective Resident Tutors and report to be forwarded to the office of the Warden Hostels.
• Serious cases of indiscipline shall be brought to the notice of the Vice Chancellor also.

JURISDICTION OF AUTHORITIES

All cases of indiscipline in the hostel shall be dealt with by the Hostel Warden. He shall be competent authority to impose penalties subject to the quantum and conditions prescribed in the Hostel Rules.

POWER OF INQUIRY FROM RESIDENTS

Any authorized person of the University shall have the power of demanding from the residents their identity cards and such other information as may be desired by the aforementioned persons concerned. Residents failing to provide the concerned information, shall be liable to disciplinary.

APPEAL

A resident who has been subjected to any punishment by the Hostel Authorities or other authorized officer may within two weeks of the order imposing punishment appeal to the Vice-Chancellor. The Vice-Chancellor, after being satisfied may pass necessary order in the matter. The decision of the Vice-Chancellor shall be final in the matter.

INTERPRETATION

If any question arises regarding the interpretation of these regulations the matter shall be deliberated by the administration consisting of Registrar, Deans and Vice Chancellor and their decision thereon shall be final.

REMOVAL OF DIFFICULTIES

If any difficulty arises in giving effect to any of the previsions of these Regulations, the Vice Chancellor in individual cases may take such decision, not inconsistent with the spirit of these Regulations as may appear to necessary for the purpose of removing the difficulty, provided that such a decision is not ultra vires of the Khwaja Fareed University of Engineering & Information Technology, Rahim Yar Khan Act 2014.

SHORT TITLE

These regulations shall be called the Khwaja Fareed University of Engineering & Information Technology (KFUEIT), Rahim Yar Khan Student Societies / CLUBS Regulations 2019.

COMMENCEMENT

These regulations shall come into force at once on approval by the Vice Chancellor.

APPLICATION

These regulations govern the Creation and Operation of Student Societies and Clubs at the Khwaja Fareed University of Engineering & Information Technology (KFUEIT), Rahim Yar Khan.

PREAMBLE

Co-curricular and extra-curricular activities play a vital role in the academic and social life of students. Such activities admittedly invigorate a healthy relationship among the students and develop a sense of co-ordination in the living-learning processes of the students, faculty and administration. These activities are vital for the physical, social and psychological growth of students. Since the Student Affairs Department provides proactive support and capacity building services to promote co-curricular activities in the University which could enrich our graduates at every stage of their life as well as to help them build strong relationships with their peers, faculty, administration and other stakeholders with the following aims and objectives:

• to enhance the creative potential of the students
• to expose the hidden talents of the students
• to induce and stir a sense of love, altruism and service to the humanity in the students
• to prepare the students to face the challenges of practical life
• to inculcate in students the spirit of healthy competition
• to prepare the students for future challenges in the global context
• to keep the students away from unwanted/undesirable associations/activities
• to promote teamwork among the students
• to give them a sense of responsibility and ownership
• to inculcate leadership potential in students

Therefore, for the smooth functioning of the student societies/clubs, their formations, functioning, responsibilities needs proper Regulations, which are provided in the following.

STUDENT SOCIETY ORGANIZATIONAL STRUCTURE

Each student society/club will consist of a faculty member as its mentor and students as members. Member students will elect a cabinet composed of the following members:

• President (must be a student)
• Vice President (one each from male and female students)
• General Secretary
• Assistant Secretary (one each from male and female students)
• Secretary for Finance
• Secretary for Media and Public Relations
• Five members

Members of the cabinet shall be elected from amongst the members of the Student Society/Club for a period of one academic year.

For the purpose of the elections the Advisor/Mentor shall act as the election commissioner. However if required and after the approval of Competent Authority, a society may have its own constitution setting out the aims and positions of office bearers.

RESPONSIBILITIES OF THE CABINET MEMBERS

THE ADVISOR/MENTOR

Each Society/Club would be headed by an Advisor/Mentor who would be a faculty member.

THE PRESIDENT

The President of a society would be responsible to look after the business of his/her society. S/he would be responsible to his/her Advisor/Mentor and chalk out activities in compliance with the academic calendar/schedule.

THE VICE PRESIDENT

The Vice President would act as President in the absence of the President of a student society/ club, on the recommendation of the concerned Advisor/Mentor.

THE GENERAL SECRETARY

The General Secretary would keep a proper record of all activities, attendance of the cabinet and general members, minutes of the meetings etc. The General Secretary of a Society would submit a copy of attendance to the Directorate of Student Affairs after each meeting. All record must be properly submitted to the Directorate of Student Affairs on the completion of the term of the cabinet or earlier.

THE ASSISTANT SECRETARY

The Assistant Secretary would perform duties as General Secretary in the absence of the General Secretary on the recommendation of the concerned Advisor/Mentor.

THE SECRETARY FOR FINANCE

The Secretary for Finance would be responsible for financial matters of a society and prepare a case in advance for approval for any activity. He would also be responsible for the adjustment of the amount within a week after holding of event and submit the case to the Directorate of Student Affairs through the Advisor/Mentor of the concerned society/club.

THE SECRETARY FOR MEDIA AND PUBLIC RELATIONS

The Secretary for Media and Public Relations of each society would coordinate with Public Relation Officer (PRO) of Central Organizing Committee. He would send an advance press release/report to PRO for onward submission to the concerned quarters. He would keep a proper record of reports, press cuttings etc. related to students’ activities and send a copy of the report to the Directorate of Student Affairs. He would also be responsible for submission of report of bi-annual activities of his/her society to the Directorate of Student Affairs through the Advisor/Mentor. Any media/press release must be approved by the concerned authority before it is issued.

The Secretary for Media and Public Relations would be responsible for designing, printing and distribution of invitation cards of the activities/ceremonies held. They have to maintain a list and contact numbers of the invitees, Faculty Members, Administrative Heads and key persons in Public and Private sectors. They would chalk out the program of their society in advance in consultation with the Advisor/Mentor and Cabinet Members. List of invites however, to be finalized/ approved by the Competent Authority.

PROCEDURE FOR THE FORMATION OF SOCIETY/CLUB

Following procedure shall be used for the formation of a student society/club:

• Dully filled application form must be submitted to the Directorate of Student Affairs.
• Directorate of Student Affairs will evaluate/review the form with respect to following conditions: a. KFUEIT Code of Conduct. b. Eligibility requirements. c. General Guidelines/University Policy. d. Need of the Society/Club.
• Evaluated form will be forwarded to the Worthy Vice Chancellor for final decision.

ELIGIBILITY REQUIREMENT TO BECOME MEMBER OF THE SOCIETY/CLUB

• Only those students who qualify their first semester in the University would be eligible for any cabinet position/member.
• CGPA must be greater/equals to 2.5
• Must adhere to University (KFUEIT) Code of Conduct.

GENERAL INSTRUCTIONS/GUIDELINES

• The Vice Chancellor will have the authority to cancel/suspend membership of any Advisor/cabinet member or Society/Club on the recommendation of Chairman Committee of SECASSC / DSA.
• The whole cabinet would work collectively as a single body for a society.
• The cabinet members would perform their duties for one academic year or till the appointment of a new cabinet.
• No student can enjoy membership of two or more cabinets/societies/clubs or keep two positions of the same society at the same time.
• Any member of the cabinet can be removed by the Directorate of Student Affairs on request of the concerned Advisor/Mentor on account of misbehavior, such as using un-parliamentary language or violation of the rules etc.
• Each society/club would be allowed to arrange for correspondence/linkages with similar nature of societies/clubs at other similar type of organizations/institutions.
• Based on previous performance of the members of societies/clubs, the Organizers would recommend a panel of at least three students for each cabinet position with acceptable standards or adopt any other procedure approved by the Competent Au-thority from time to time.
• The primary duty of an Advisor/Mentor would be to organize, supervise and look af-ter the concerned society/club.
• After the announcement of the new cabinet of the concerned society, the Advi-sor/ Mentor would distribute membership forms among the students and would col-lect the forms, duly filled, within a week and allot membership number to each stu-dent and collect an oath from students not to involve in any political activities.
• The Advisor/Mentor would propose a panel of at least three students (who have qualified first semester with acceptable standards) to the Directorate of Student Af-fairs for each of cabinet positions.
• At the outset of an academic year, Advisor/Mentor would chalk out activities to be held on specific days.
• Meeting of the Cabinet/Society can be called only on designated days in order to avoid any disturbance in the curricular activities.
• The Advisor/Mentor would be responsible to organize two major events during one academic year.
• The Advisor/Mentor would keep a proper record of the activities of the society concerned.
• The Advisor/Mentor would seek prior approval from the Directorate of Student Af-fairs to advance money for any approved activity. Case for adjustment of the ad-vance drawn would be submitted to the concerned office within a week after the event is held.
• Regular reporting of any activity to the Directorate of Student Affairs would be the responsibility of the Advisor/Mentor.
• The Advisor/Mentor, through Secretary for Media and Public Relations, would send press release/report to Public Relation Officer before it is issued.
• Any member of the society/club who does not attend two consecutive official meet-ings without any valid reason would be relieved from his/her office/duties i.e. the Office of Advisor/Mentor.
• The Advisor/Mentor once appointed will remain in office for one academic year or till the appointment of a new Advisor/Mentor, whichever is earlier. However, s/he can submit his/ her resignation on one-month notice.
• For any major event Advisor/Mentor and Cabinet Members would shoulder the re-sponsibility collectively.
• Prior approval for organizing an event along with its budget would be necessary from the Competent Authority.
• The Advisor/Mentor would pinpoint the talented students, keep a record and furnish their information to the Directorate of Student Affairs. S/he would motivate talented students and keep them busy in healthy and constructive activities which are the main purpose of running the Societies.
• The Advisor/Mentor on the termination of each tenure would recommend the names of deserving cabinet members or general members for awarding certificates, subject to fulfillment of the condition of attendance, active participation, excellent perfor-mance and meritorious services.
• The Advisor/Mentor would be responsible for security measures in consultation with the Administrative Officer.
• The performance of an Advisor/Mentor would be judged on the basis of his/her de-votion and good behavior, excellence in planning, organizing and efficiently admin-istering multiple activities, motivating students for membership, order and discipline, punctuality in meetings and functions of his/her society.
• The Advisor/Mentor would be responsible for security measures in consultation with the Administrative Officer.

INTERPRETATION

If any question arises regarding the interpretation of these regulations the matter shall be deliberated by the University administration consisting of Head of the Department, Director Student Affairs, Registrar, Deans and Vice Chancellor and their decision thereon shall be final.

REMOVAL OF DIFFICULTIES

If any difficulty arises in giving effect to any of the provisions of these Regulations, the Vice Chancellor in individual cases may make such decision, not inconsistent with the spirit of these Regulations, as may appear to necessary for the purpose of removing the difficulty, provided that such a decision is not ultra vires of the Khwaja Fareed University of Engineering and Information Technology, Rahim Yar Khan Act 2014.

GENERAL GUIDELINES ON TRANSPORT REQUISITION:

• For all non-emergency / planned transport requirements “Transport Requisition Form” will be sent to the Transport Department at least 24 hours in advance.
• The transport requisition form will be filled completely and signed by the relevant person/ department head (specimen of transport requisition form is enclosed as Annexure-A).
• The Vehicles Trip sheet/log book elaborating complete detail i.e. name of user, places visited, time consumed and the mileage covered will be maintained by the driver. The “Vehicle’s Trip Sheet/log book” will always be kept in the vehicle and regularly checked by the transport supervisory staff.
• The duties will be assigned in writing to the drivers through drivers duty slip. While assigning duties, the transport supervisor will endorse complete details in Driver Duty Slip and hand it over to the driver. The duty slip will subsequently be completed and signed by driver and the Supervisor. It will be returned to the Transport Officer after completion of duty. “Annexure- B”.
• The officer using official transport will not take the vehicle to any place not specified in transport requisition form. The user is also liable to return the vehicle within time stipulated.
• The user will be responsible to check the driver for over speeding, reckless driving and adherence of high way code.
• While assigning duties, the transport supervisor will ensure that the driver is not over taxed and fatigued.
• The driver will carry mobile phone, and remain in-touch with transport supervisor during Iong distance duties.
• AII vehicles will be thoroughly inspected for mechanical fitness, by vehicle mechanic especially once they are moving out for long distance journey.
• Selective drivers possessing requisite skill and experience will be sent for Iong distance journey.
• The vans with more seating capacity will not be used for less number of passengers. The formula of 2/3 of capacity of the specific van will be kept in view before detailing the van for duty.

TAKING VEHICLES OUT OF DISTRICT RAHIM YAR KHAN.

In order to eliminate the misuse of official vehicles, the beneficiary users will obtain prior permission from the competent authority/Vice-Chancellor for taking the vehicles out of the city and a copy of the same approval may be sent to the Transport Officer before leaving the District Rahim Yar Khan.

DRIVING OF THE OFFICIAL VEHICLES.

No one is authorized to drive the allotted official vehicles, other than the university driver and the officer concerned, if possessing a valid driving license.

USE OF ALLOTTED VEHICLES BY THE TRANSPORT DEPARTMENT

During special events, the Transport Department usually faces acute shortage of vehicles. The Transport Department is authorized to utilize the allotted vehicles after obtaining prior permission of the competent authority as & when required.

PROCEDURE FOR THE GRANT OF LEAVE TO THE DRIVERS OF THE ALLOTTED VEHICLES.

If the driver of the allotted vehicles wants to avail leave, the officer concerned must forward his approved leave application to the Transport Supervisor at least one day before date of availing the leave to enable the Transport Supervisor to provide substitute driver. The drivers shall be permitted to proceed on leave only after the same is approved and substitute is provided.

IDENTIFICATION OF BUS STOPS INSIDE THE CITY.

• Proper signboards shall be affixed at designated bus stops of different routes on which schedule of buses shall be pasted to display for the convenience of, 1) students and 2) employee of the university. The drivers shall also be made responsible to stop their buses at aforesaid bus stops.
• The Transport Department shall demarcate the approved bus stops for affixing the signboards.

RATES OF TRANSPORT FACILITY TO THE EMPLOYEE OF THE UNIVERSITY ON PAYMENT.

The university employee can hire the university vehicles for private use with permission of Vice- Chancellor & Transport Officer, on payment of charges according to following schedule subject to the availability of vehicles.

FIELD TRIPS:

• During an academic session each class can move once on a field trip.
• Field trip request will be initiated by students, recommended by respective Head/ Chairman/ Dean of the faculty, processed by the DSA and finally approved by the Vice- Chancellor. The Approval Form along with payment receipt should be submitted to Transport Division at least 36 hours prior to scheduled departure.
• The cash payment will not be made to Transport Division or to driver.
• Field trips are allowed on Saturdays only or on week days with approval of Vice- Chancellor for specific number of students. The round distance should not exceed 450 kms.
• At least two faculty members (one male and female) should accompany the students, whose name, designation and mobile numbers will be mentioned in the field trip request form.
• The faculty member accompanying the students will act as ’Tour Incharge’.

Duties of Tour Incharge:

The tour Incharge will perform following duties.

• Will ensure that the field trip leaves the campus at given time.
• Will ensure that no unauthorized person is traveling in the vehicle.
• He is responsible to ensure that the field trip is returned latest by 09:00 P.M.
• Will exercise control and monitor speed and safe driving by the driver.
• Will take all necessary precautions required for students safely.
• Will exchange mobile numbers with transport supervisor and remain in touch with him during the course of field trip.
• Will ensue that the vehicle does not deviate from prescribed route and destination.
• The field trip will not be allowed to remain outside Rahim Yar Khan overnight.
• Will ensure that all the students in general and, female students in particulars are dropped at safe and convenient point at the end of the trip.
• Will ensure that after each stop over all the students have boarded back the vehicle.
• Will be responsible for the student’s discipline. Rates of Field Trip are as under.