Semester Rules and Regulations


1. Introduction

The following regulations govern the Semester System of teaching and examination for the degrees awarded by Khwaja Fareed University of Engineering & Information Technology (KFUEIT), Rahim Yar Khan.

  1. Masculine gender used in the following regulations implies male students as well as female students.

  2. The term faculty member or instructor or teacher when mentioned in these regulations would refer to the concerned faculty member or instructor or teacher, if not mentioned as such.

  3. The medium of instructions and examinations shall be English for all subjects except Islamic Studies and Pakistan Studies for which the medium of instructions and examinations may be either Urdu or English.

  4. The term "Academic Year” refers to the period of study at the University spread over one calendar year period. Academic year is further divided into semesters.

  5. The term "Contact Hour" refers to a one hour period of contact with the students.

  6. The term "Credit Hour (CH)" refers to a unit of academic credit during a semester. Each credit hour is related to a one or more "Contact hours per week" according to subject type and the semester in which it is offered as defined in these regulations.

  7. The term “Co-requisite” refers to subjects that must be registered simultaneously if studied for the first time. During repetition, simultaneous registration of such subjects is not necessary.

  8. The term “Co-requisite” refers to subjects that must be registered simultaneously if studied for the first time. During repetition, simultaneous registration of such subjects is not necessary.

  9. The term “Tutor” refers to a teacher appointed as an advisor and counselor to a group of students and the term “Tutorial” refers to a scheduled session with their tutor.



2. Course Nomenclature

2.1 Credit Hours Requirement For Graduation


From a minimum of 130 to a maximum of 138 credit hours for a four years Bachelor Degree program and from a minimum of 162 to a maximum of 170 credit hours for a five years Bachelor Degree program.

2.2

Level of a Subject


Level of a subject implies the level of contents complexity. Usually:


Level“1”implies first year subjects;


Level“2”implies second year subjects;


Level“3”implies third year subjects;


Level“4”implies fourth year and fifth year level subjects/ research depending upon the undergraduate program;


Levels“5, “6, and“7”imply postgraduate subjects/ research.

2.3

Subject Identification Number


The subject identification number of a Type-A (Theory) subject will be of the format DD ABC wherein:

DD indicates the department/ discipline that owns the subject and it may be 2 to 4 alphabets; ABC refers to a 3 digit number with “A” indicating the Level of the Subject, “B” may indicate the specialization stream and “C” may be the serial number of that subject in that stream at that level; Or the department may formulate its own policy for defining “B” and “C” digits.

For a Type-B (Laboratory) subject coupled with a Type- A subject, an additional alphabet of “L”is added after the 3 numeric digits ABC. In curriculum given in the prospectus, the suffix “L ”is not shown. However, it will appear in the transcript.



2.4

Credit Hours Nomenclature


A subject credit hours allocation is represented as X(Y,Z).


X indicate the total number of credit hours allocated to the subject;


Y indicate the credit hours assigned to Theory portion of the subject;


Z indicate the credit hours assigned to Laboratory/ practical portion of the subject;


X = Y + Z.

2.5

Co-requisites


Each portion of a subject having theory portion as well as practical portion will be classified as co-requisites for students registering in those subjects for the first time. For students repeating subjects, these portions will not be treated as co-requisites.

2.6

Nomenclature of Type C Subjects


A Type C subject spread over two semesters may be assigned nomenclature with an additional suffix, like Project-I and Project-II, each with different Subject code but linked through pre-requisite relationship and specified as such in the curriculum.

2.7

Departmental Curriculum Distribution


Each department shall prepare its own curriculum over and above the University Core for approval of the Academic Council. It is suggested that Higher Education Commission (HEC) curriculum may be used as a reference with the following elements:

Management and Social Sciences Core – if required.

Science and Mathematics Core – if required.

Interdisciplinary Core – if required.

Departmental Breadth Core.

Departmental Depth Core (Electives)


3.

Degree Duration


i.

The minimum duration of the undergraduate degree programs shall not be less than four academic years.


ii.

The maximum duration of the degree program shall not be more than six academic years.


3.1

Extension Beyond Maximum Duration



a)

The Vice Chancellor may grant extensions up to a maximum period of one year beyond the maximum duration for completing requirements for the award of degree. Students requiring extension may apply to the Vice chancellor for this purpose.



b)

A student would be separated from the University if he requires extension beyond one year.



c)

Separated students can apply to the Vice Chancellor for re-admission. If their application is accepted, the concerned department will transfer subjects from the previous registration in accordance with the prescribed rule and assign them to an Entry Session for the purpose of computing their maximum degree duration. They will be allotted new entry session as per the recommendation of the department and new registration number.



d)

A re-admitted student will not be granted second re-admission if he/she is separated second time from the University.


4.

Student Status


a)

Students shall be classified (1) on the basis of number of credit hours registered in a semester and (2) on the basis of credit hours completed.


b)

The students are classified as per the following nomenclature on the basis of credit hours registered during a semester:



i.

Students registering in at least 12 credit hours during Fall and Spring semesters and 6 credit hours during Summer semester within the minimum duration of their respective degree program shall be called "Regular" or “Full-Time”



ii.

Students shall be classified as "Casual" students if they register in less than 12 credit hours during Fall and Spring semesters and less than 6 credit hours during Summer semester; Or they register in subjects after completion of their minimum degree duration period.


c)

The students are classified as per the following nomenclature on the basis of credit hours completed:



i.

First Year” students if they have successfully completed less than or up to 32 credit hours of prescribed syllabus;



ii.

Second Year” students if they have successfully completed more than 32 credit hours but up to 68 credit hours of prescribed syllabus;



iii.

Third Year” students if they have successfully completed more than 68 credit hours but up to 104 credit hours of prescribed syllabus;



iv.

Final Year” students if they have successfully completed more than 104 credit hours but up to 136 credit hours of prescribed syllabus.


5.

Credit Hours Requirements


The credit hours required for the award of degree may range from a minimum of 130 to a maximum of 136 for Bachelor degree programs with minimum duration of four academic years. These will include a minimum of 6 credit hours of “Final Year Design Project” or equivalent spread over two semesters.


5.1

Credit Hour System



The credit hours assigned to a theory or a laboratory course are determined by the contact hours allocated to it per week throughout a semester. For a theory course one credit hour is equivalent to one contact hour of lecture per week, and for a laboratory course, three contact hours of practical work per week constitute one credit hour.


6.

Semesters Nomenclature, Duration and Registration Matters


a)

There shall be two regular semesters, namely Fall and Spring semesters, and an optional summer semester during each academic year.


b)

Fall and spring semesters will be spread over 16 to 18 weeks including examinations with at least 15 study weeks during the semester. The duration of summer semester will be 8 weeks including examinations with weekly contact hours being double from those of fall and spring semesters.


c)

The maximum and minimum permissible number of students to be allowed registration in a subject section will be decided by the concerned Board of Studies.


d)

Students may consult their tutors for registration guidelines.


e)

Registration limits for students are given as under:



i.

First year and second year students may be allowed to register in at most 18 credit hours during fall and spring semesters such that the contact hours per week do not exceed 26



ii.

Students of third year and beyond may be allowed to register in at most 20 credit hours during fall and spring semesters such that the contact hours per week do not exceed 30. Students, because of repetition of subjects or fulfillment of graduation requirements, may apply to the concerned Dean for one credit hour relaxation in the 20 credit hours registration limit



iii.

At most 8 credit hours during summer semester such that the contact hours per week do not exceed 24.


f)

Registration will only be allowed in a subject if the prerequisites, if any, of this subject have been completed successfully.


g)

Registration in a subject section will be closed if the maximum permitted number of students has registered in it.


h)

A subject section will be closed if less than the minimum numbers of students register in that section. Such students who have been denied registration due to a closure of a section may add some alternate subject(s) during add and drop period.


7.

Curriculum and Classification of Subjects


a)

The curriculum, subject identification numbers, the credit hours allocated to each subject and detailed syllabus shall be according to the proposals made by the Board of Studies and the Board of Faculty concerned and approved by the Syndicate on the recommendations of the Academic Council.


b)

Subjects are classified as:



i.

"Theory" wherein the primary mode of teaching shall be lectures given by teachers supplemented by home assignments. For the purpose of these regulations, subjects of this type shall be referred to as Type-A;



ii.

"Practical" wherein the primary mode of teaching shall be experiments, studio laboratory, designs, drawings, assignments and projects conducted/executed by students as specified in the syllabus. For the purpose of these regulations, subjects of this type shall be referred to as Type-B;



iii.

"Comprehensive Projects" wherein students engage in design and development of a project under direct supervision of teachers in a laboratory/ studio/ workshop/ industry, spread over one or two regular semesters in an academic year. For the purpose of these regulations, subjects of this type shall be referred to as Type-C.


8.

Type-A Subjects Evaluation and Contact Hours


a)

In Type-A subjects, there shall be a mid-term examination of at least one hour duration and a comprehensive final examination of at least one and a half hour duration. These examinations shall carry 30 and 50 percent weight respectively. The teacher shall schedule additional assessment instruments such as quizzes, assignments, presentations, seminars, group discussions, field study reports etc. as specified in the syllabus or as determined by the teacher. These assessment instruments shall carry the remaining 20% weight of the subject.


b)

There shall be one contact hour per week during Fall and Spring semesters and two contact hours per week during Summer semester for each credit hour assigned to Type-A subjects.


9.

Type-B Subjects Evaluation and Contact Hours


a)

In Type-B subjects, each Experiment, Studio work, Jury Presentation, Design, Drawing, Project or Assignment shall be considered as an independent assessment instrument. Cumulative performance in all independent assessment instruments shall form the basis for evaluating a student.


b)

There shall be two to three contact hours per week during Fall and Spring semesters and four to six contact hours per week during Summer semester for each credit hour assigned to Type-B subjects.


10.

Type-C Subjects Evaluation and Contact Hours


a)

In Type-C subjects, each exercise, project or assignment shall be assessed for process during its life time (Continuous Assessment) while the end product shall be assessed, right after its submission, through Viva-Voce /Jury examination (Terminal Assessment).


b)

Continuous Assessment and Terminal Assessment of Type-C subjects may carry 60 and 40 percent weight respectively.


c)

External Examiners/ Jurors shall be involved in the assessment of all Type-C subjects.


d)

There shall be two to four contact hours per week during Fall and Spring semesters for each credit hour assigned to Type-C subjects.


11.

Registration in the Summer

An eight week Summer Semester may be organized each year. The courses offered in the Summer Semester are decided by the respective HoD’s office keeping in view the number of students interested in taking a particular course. In summer, Departments can offer separate courses for whole session as well as for repeaters. Students will have to pay separately for registering in a summer course without crossing certain maximum Credit Hours limit.


12.

Short of Attendance (F-SAT)


Although the students are expected to attend all the Lectures and Laboratories work pertaining to their courses of study but are required to attend at least 75% of the total Lectures/Lab work for each course to qualify for appearance in the final examination.


12.1

Short of Attendance (F-SAT)



A student registered in a subject may not be permitted to continue due to shortage of attendance and shall be placed under academic status F-SAT. It shall appear in the transcript as such, and shall not be used in computation of GPA. Subjects repeated after short of attendance will not be suffixed with “(Repeat)”.


13.

Change in Courses


Once registered for a semester, students may add or drop courses only with the approval of their Head of Departments and in conformity with the prescribed procedures and time-limits. Courses dropped during this period are not shown on the semester result report or transcript.


14.

Changing Discipline after Admission


a)

A student may apply for change in discipline. The minimum admission merit of the discipline, being opted for, must be equal or lower than the merit of the opting student at the time of his admission.


b)

The student opting to change his discipline after first year must apply to the Vice Chancellor through his Chairman and the Dean. Acceptance shall depend on the availability of seats in the opted discipline.


c)

On acceptance of his request, the student shall start afresh with credit being given for any University core subjects studied in the first year in the original discipline. He will be issued new registration number and his maximum permissible duration count will start afresh.


15.

Transfer of Credits of Subjects For Migrated Students


a)

Students from other HEC approved universities and programs accredited by PEC or PCATP, may apply for migration to this University in the same programs, in accordance with University's Migration Rules. Following conditions shall govern transfer of subjects (credits) to the University for subjects studied elsewhere. Subjects that do not satisfy these conditions shall not be transferred nor given any credit.



i.

The subject must correspond to a subject offered by KFUEIT or be deemed equivalent in depth and intensity.



ii.

The student must have earned at least “40%” marks in case of absolute grading system or a minimum of "C" grade or higher in a letter grading system similar to the one in this University. In case of any other grading system, the department shall decide with the above minimum limits in perspective. In case, both letter grades and marks are mentioned on the transcript, only letter grade will be considered for the purpose of transfer of semester credits.


b)

The accumulative credits accepted for transfer in any program should not exceed one-half (50%) of the total credits required to complete that particular program, in any case.


c)

The credits transferred are counted towards the degree requirements of the student. However, GPA of transferred credits shall not be counted towards the calculation of CGPA, and that only “Transferred” shall be written against those subject(s) in which transfer of credits was allowed. In addition, migrated students shall neither be eligible for a merit position nor degree with Honours.


d)

Migrating student may be deficient in subjects as compared to the class which he has joined. Such a student shall repeat these subjects. In case, he is studying a particular subject for the first time, it will not be classified as repeated subject for him.


16.

Transfer of Credits of Subjects For Re-admitted Students



"Subjects" and "grades of subjects", studied during the previous five years from the date of re-admission, in which they have earned a grade of "C" or above shall stand transferred and the students shall be placed in the semester recommended by the department. In addition, re-admitted students shall neither be eligible for a merit position nor degree with Honours.


17.

Transfer of Credits of Subjects For Double Degree Students


Credit hours of subjects, as recommended by the concerned department, in which they have earned a minimum of 40% marks or a minimum grade of "C" ( as the case may be) during their first degree program within the University shall stand transferred and they shall be placed in the semester recommended by the department. The credits transferred are counted towards the degree requirements of the student. However, GPA of transferred credits shall not be counted towards the calculation of CGPA, and that only “Transferred” shall be written against those subject(s) in which transfer of credits was allowed. In addition, double degree students shall neither be eligible for a merit position nor a degree with Honours.


18.

Transfer of Credits of Subjects For Exchange Students


a)

Following conditions shall govern transfer of subjects (credits) to the University for subjects studied elsewhere as Exchange students under an HEC or University approved scheme. Subjects that do not satisfy these conditions shall not be transferred nor given any credit.



i.

The subject must correspond to a subject offered by the university or be deemed equivalent in depth and intensity.



ii.

The student must have earned at least “40%” marks in case of absolute grading system or a minimum of "C" grade or higher in a letter grading system similar to the one in this University. In case of any other grading system, the department shall decide with the above minimum limits in perspective. In case, both letter grades and marks are mentioned on the transcript, only letter grade will be considered for the purpose of transfer of semester credits.


b)

The credits transferred are counted towards the degree requirements of the student. However, GPA of transferred credits shall not be counted towards the calculation of CGPA, and that only “Transferred” shall be written against those subject(s) in which transfer of credits was allowed. In addition, such students shall neither be eligible for a merit position nor degree with Honours.