Examination Regulations

1.

Examinations Department


The Examination Department is responsible for preparing examination schedules, holding of semester’s examinations, maintenance and compilation of results issuance of semester result reports, transcripts, certificates and degrees.

2.

Degree Requirements


To earn a Bachelor’s degree a student must successfully complete number of credit hours as prescribed by the plan of study of the degree program in which he/she is enrolled. At the time of graduation, the Cumulative Grade Point Average (CGPA) should not be below 2.00.

3.

Student Evaluation


Students are evaluated by mid-term exam, home assignments, quizzes, case studies, course project, laboratory reports, oral tests and the end-of-semester examination. The weightage allocated to each assessment item depends upon the nature of the course.

4.

Registration Schedule


Students have to register for their courses during the period specified for the purpose before the commencement of a semester. The office of the Examinations, before the start of every semester, will notify the registration deadline. Requests for late registration for valid reasons can be entertained till the end of the second week of a semester. However, such students shall be required to pay late registration fee. Students deciding not to register in a semester must inform the department of their decision. Failure to register without any prior intimation may result in separation from the University.

5.

Award of Letter Grades


5.1

The subject teacher, having interacted with the students, taught them and having assessed them over the semester, shall award letter grades to the students. Chairman of the concerned degree awarding department will be consulted while finalizing the letter grades. Letter grades in each Type-A subject shall be awarded on a Relative Scale whereas, letter grades in Type-B and Type-C subjects may be awarded on an absolute scale, if deemed fit by the subject teacher.


5.2

Following steps in awarding letter grades on a relative scale may be followed:



i.

Minimum marks threshold linked to content mastery shall be established for award of a passing letter grade. Students earning marks below this threshold shall be awarded "F" grade;



ii.

Expected maximum marks threshold shall also be established. Student(s) crossing the maximum threshold, if any, will be awarded “A+” grade. The grade points of “A+” and “A” are same. As such, it is expected that only exceptional students demonstrating outstanding results are given recognition by award of this grade.



iii.

Students earning marks between the maximum and minimum thresholds are listed in descending order of merit and the average and standard deviation is computed;



iv.

Passing letter grades are awarded according to the table given below, with "A" being the highest passing grade and "D" being the lowest passing grade.

Table: Letter Grades & Corresponding Grade Points

A+

A

A-

B+

B

B-

C+

C

C-

D+

D

F

4.00

4.00

3.70

3.30

3.00

2.70

2.30

2.00

1.70

1.30

1.00

0.00



v.

The cluster of students falling within half standard deviation of average marks may be graded as “C+” or “B-“;



vi.

Other passing letter grades may be awarded on the basis of clusters of students within narrow ranges for a population, on a normal curve basis or normalized relative scale.



vii.

It is not essential that every class should have all letter grades awarded, that is, it is possible that a class does not have any student below the minimum threshold; Or in another scenario in which no student, in the opinion of the instructor, is eligible for any grade. There may be cases where no student qualifies for some intermediate grade.



viii.

An upper limit on percentage of students in a subject who can earn a particular passing grade may be placed, if required.


5.3

Teacher may normalize absolute grades in order to incorporate aspects of both absolute and relative grading methods, if felt necessary.


5.4

Subjects repeated to improve grades, excluding "F-SAT","W0", “W1”,”W2”, “W3” grades, will be shown on the transcript with a suffix "(Repeat)".


5.5

The subject teacher may award an “F” grade to a student if he is convinced, while checking the answer script of mid-term or final examination that the student has cheated. The subject teacher will give opportunity to the student to defend himself before award of this “F” grade.


5.6

If a teacher or HoD are convinced that students in a course have colluded to influence the outcome or grades of a subject or limited attempts on assessment items of a course (exams, home works, quizzes etc) so as to lower the class average or to limit the highest score, the teacher may use an absolute scale for awarding the letter grades.


6.

Result Matters


6.1

Result Computation Method



The Grade Point Average (GPA) and Cumulative Grade point Average (CGPA) shall be computed according to the following formula:




GPA=Σ(GPx*CHx)/ΣCHx

x = 1 to n, where n is the number of subjects in the semester for which GPA is computed.




CGPA=Σ(GPy*CHy)/ΣCHy

y = 1 to m, where m is the number of total subjects covered in all semesters up to the semester for which CGPA is to be computed.


6.2

Authority to Compute Results



Grade points (GP) in each subject, Semester Grade Point Average (GPA) and Cumulative Grade Point Average (CGPA) of each student shall be computed and notified by the Controller of Examinations at the end of each semester.


6.3

Withdrawal from a Course

a)

Withdrawal before end of second week, (“W0” Grade)


After being registered in any semester, a student can Add/Drop any course with the permission of Advisor/HoD till the end of second study week and there will be no fee penalty. Such withdrawn subjects shall be identified with status "W0", and neither will be shown on transcript nor will affect the GPA.

b)

Withdrawal before end of 10th week, (“W1” Grade)


With the permission of teacher and HoD/Advisor, a student can withdraw from any course till the end of 10th study week and there will be a fee penalty. Such course will be identified with status “W1”and neither will be shown on transcript nor will affect the GPA.

c)

Withdrawal after 10th week, (“W2” Grade)


With the permission of teacher and HoD/Advisor, a student can withdraw from any course after 10th study week but before final exam and there will be a fee penalty. Such withdrawn subjects shall appear in the transcript with a letter grade "W2", and shall not be used in computation of GPA.

d)

Administrative Withdrawal (“W3” Grade)


A student registered in a subject may not be permitted to continue due to any disciplinary action. Such students shall be placed under “W3” academic status. It shall appear in the transcript as such, and shall not be used in computation of GPA. Subjects repeated after forced withdrawal will not be suffixed with “(Repeat)”. A student who does not drop a subject nor appear in any assessment instrument will not be eligible for “W3” grade and will be awarded a “F” grade.

Note: In the transcript, subjects repeated after W0, W1,W2 and W3 withdrawal will not be suffixed with a "(Repeat)".

7.

Award of “I” and "IP" Grades


7.1

Incomplete “I” Grade



A student, who because of illness or any other acceptable reason fails to complete the required instruments in any subject may be awarded an "I" (Incomplete) grade as an interim grade. Students having less than 50% attendance will not be eligible for award of this grade. This grade shall appear in the transcript temporarily until it is replaced by the actual grade and will not be treated as "F" grade. The student receiving such a grade shall make up the unfinished portion of his subject to the satisfaction of the faculty member who awarded this grade, and is given a letter grade as per regulations at the discretion of the faculty member without prejudice to the previous grade "I". In case, the student fails to complete the unfinished portion within the following semester his "I" grade would be converted to "F" grade by the Controller of Examinations. The responsibility for completing the unfinished portion and satisfying the faculty member lies with the affected student.


7.2

In Progress “IP” Grade



i.

Type “C” subjects, like these, projects, studio work etc., spread over more than one semester may be graded as "IP" until completion of these subjects. This grade shall be recorded in the transcript and will not be treated as "F" grade.



ii.

Each portion of a Type “C” subject spread over two semesters may have been prescribed different nomenclature and different subject code. First portion of such a subject may be graded as “IP” upon completion, if the department decides to award the final letter grade upon completion of the second portion.



iii.

It shall appear in the transcript as such, and shall not be used in computation of GPA. Grades assigned in the semester in which the subjects are completed will be used in computation of Semester GPA with total credit hours of the subjects being counted for this purpose.


8.

Repetition of Subjects



i.

Students are permitted to repeat subjects to improve their grades in a semester within their maximum credit hours registration limit and have to pay prescribed per credit hour fee.



ii.

Separate repetition of Type B part or Type A part of a subject, which is combination of Type A and Type B, is permitted.



iii.

Only those students, who fail to qualify in a course, have obtained a D or D+ grade or C- grade (only if CGPA falls below 2.00) shall be allowed to repeat a course.



iv.

A student can repeat a course in summer semester or with next session.



v.

In case of repetition of a subject, the better earned grade shall be placed on the transcript.


9.

Academic Warning, Probation and Separation



i.

A student will be placed on Warning if his GPA falls below 2.0 in any semester with his CGPA remaining greater than 2.0.



ii.

A student will be placed on Probation if his CGPA falls below 2.0 after any semester.



iii.

A student will be separated from the University if he remains on probation for two consecutive semesters.



iv

Separated students can apply to the Vice Chancellor for re-admission. If their application is accepted, the concerned department will transfer subjects from the previous registration in accordance with the prescribed rule and assign them to an Entry Session for the purpose of computing their maximum degree duration. They will be allotted new entry session as per the recommendation of the department and new registration number.



v.

A re-admitted student will not be granted second re-admission if he is separated second time from the University.

10.

Award of Degree and Merit Position


a)

Students, who are eligible for the award of degree, are required to submit a Degree Requirements Completion Form to their respective chairman for onward submission to the Controller of Examinations. Degree status would be decided only after receipt of this form.


b)

Students shall qualify for the award of undergraduate degree if they earn a minimum CGPA of 2.0 and they satisfy the following conditions:



i.

Have no compulsory outstanding subject with "W0", “W1”, “W2”, "W3", "I”, “IP” and "F" grades during all semesters of a degree program.



ii.

Have repeated elective subjects in which "W0", “W1”, “W2”, "W3", "I" , “IP” and "F" grades have been earned or have studied alternate elective subjects in lieu of these to fulfill the credit hours requirement.



iii.

Have completed the prescribed number of credit hours.


c)

Students shall qualify for a "Degree with Honours" if they satisfy the following conditions:



i.

Have earned a CGPA of 3.70 or above out of a maximum of 4.00;



ii.

Have not repeated a subject;



iii.

Have not withdrawn from a subject with a "W1", “W2” or "W3" grade; and



iv.

Have not earned an 'F' grade in any core or elective subject during the course of study.


d)

Medals and merit positions will only be awarded to students having earned degree with honours. The awards will be based on the CGPA earned at the time of graduation. Comparison will be made within the students of same entry session graduating in the minimum permissible duration. Immigrating and re- admitted students will not be eligible for any medal or merit position.

11.

Dean's Honour Roll


At the end of each semester, there shall be a "Dean's Honour Roll" of students earning a Semester GPA of 3.7 and above without any "W2", “W2”, "W3" or "F" grade while registered in at least 15 credit hours during that semester. There shall not be any Deans's Honour Roll for summer semester result.

12.

Grievance Committee and Grade Change Request


a)

The examination regulations provide sufficient transparency by mandating teachers to show result of all assessment instruments including final examination to their students. Sufficient time is provided to students, even after finalization of the award list, to point out errors and omissions and get them rectified. As such, the following aspects will neither be reviewed nor discussed while interpreting the provisions of this regulation:



i.

Marks awarded by the teacher in any of the assessment instruments;



ii.

Letter grade thresholds;


b)

A student has two options for redress of grievances. The first option can only be exercised during the semester and the second option after declaration of semester results.



i.

During the semester:




A student may file a grievance petition with the Chairman of his department during a semester if sufficient opportunity is not provided to him to review the assessment instruments as prescribed in the Examination regulations. The Chairman will form a 3 member departmental Committee headed by a senior faculty member to redress the grievance. It will be mandatory on the Committee to hear both sides (student and the teacher), and recommend corrective action within 5 days after filing of the grievance. The recommendations of the Committee will be binding on the teacher as well as the student.



ii.

After Declaration of Semester Result:




A student may submit a Grade Change Request to the Chairman's Office stating the specific reason for change in grade. Grade Change requests must be submitted not later than one week after the first grade was posted or within the first week of the following semester, whichever is later. The request will be routed to the concerned faculty member. Normally, the only person who can change a grade is the faculty member who gave the grade; however, in case that faculty member is no longer available or cannot be reached, the department chairman has the authority to evaluate the situation and change a grade, if required. When a grade is to be changed, the chairman shall forward the case to the Dean with justification for change. The result will be modified after approval of the Dean.

13.

Special Provisions


i.

In all cases where the regulations are silent, the decision of the Vice Chancellor shall be final.


ii.

Interpretation of these rules and regulations by authorized officers of the University shall be final.


iii.

The University authorities reserve the right to make any changes in the existing regulations, rules, fee structure and courses of study that may be considered necessary at any time without prior notice.


iv.

No student is allowed to maintain simultaneous enrollment in any other program of studies in the University or any other educational institution within or outside Pakistan, unless permitted by the competent authority as an Exchange Student.


v.

In case a student enrolled in this University is found to be a regular student of some other University/institution whether local or foreign, his admission in this University shall be canceled.


vi.

Students are required to know the rules and regulations mentioned in the prospectus and notified time to time. Ignorance of rules and regulations does not absolve them of their responsibilities and shall not be treated as an excuse.


vii.

The Vice Chancellor has been authorized by the Syndicate, on the recommendations of the Deans, to make amendments in these regulations and remove any difficulties faced during implementations of these regulations.

14.

Evaluation Process of Subjects


14.1

Evaluation of Type-A Subjects



a)

For mid-term and final examinations of Type-A subjects, the teacher of a subject shall set the question paper of that subject, supervise its examination, mark the answer books and prepare the award list. Any teaching resource provided to assist a teacher cannot be tasked to mark mid-term and final examinations answer books.



b)

Every teacher of Type-A subjects shall return the marked quizzes, assignments, etc. and mid-term examination scripts to the students for review, and in case of presentations etc. communicate the earned score to the student within one week of the event. Mid-term scripts, however, would be recovered from the students and deposited with the chairman concerned.



c)

At the end of scheduled teaching period of a semester but before commencement of the final examinations, the teacher shall prepare and display the Interim Award List. Composition, display, correction, and reporting requirements/procedures of Interim Award List shall be as prescribed in these rules.



d)

Teachers would mark the final examination scripts, and prepare and display complete Award List, excluding letter grades, within one week after the examination of the subject.



e)

The students may be shown the final examination marked scripts before submission of Comprehensive Award List to the Controller of Examinations, if they so desire.


14.2

Evaluation of Type-B Subjects



a)

Teachers of Type-B subjects shall keep all students informed of their performance at every stage in each category of task performed. Immediately after the end of each stage/assessment event, teachers shall prepare and communicate the earned score to the student in that stage/assessment event.



b)

At the end of semester and before the end of examination period, teachers shall prepare and display the Interim Award List. Content and other requirements regarding Interim Award List shall be as prescribed in these rules.



c)

After following the procedures and requirements regarding Interim Award List, the teachers shall prepare and display complete Award List, excluding letter grades, within one week after the end of scheduled teaching period.


14.3

Evaluation of Type-C Subjects



a)

Teachers of Type-C subjects shall keep all students informed of their performance at every stage in each category of task performed. Immediately after the end of each stage/assessment event, teachers shall prepare and display a list of earned score of each student in that assessment instrument.



b)

At the end of first of the two semesters of a Type-C subject and before the end of examination period, teachers would prepare and display an Intermediate Award List. This list would be similar to the Comprehensive Award List of Type-A and Type -B subjects except that letter grade assignment based upon this list will be limited to "IP" Grade.



c)

At the end of scheduled teaching period of a semester but before commencement of the final examinations, the teacher shall prepare and display the Interim Award List. Composition, display, correction, and reporting requirements/procedures of Interim Award List shall be as prescribed in these rules.



d)

Within one week of the conduct of Viva-voce/Jury examination, internal and external examiners shall prepare and display complete Award List excluding the letter grades.

15.

Interim Award List


i.

Interim Award List would show the percentage as well as weighted score of each stage/assessment instrument of that subject including the mid-term examination in case of Type-A subjects


ii.

The Interim Award List will be communicated to all students via electronic means or/and displayed on the Notice Boards for at least five working days to permit students to point out any anomalies, errors, omissions etc. in the list.


iii.

The teachers shall give due consideration to any anomalies, errors, omissions etc. in the list pointed out by any student, and may correct the list.


iv.

Any further processing of the list shall be carried out only after it has been displayed on the Notice Boards for the mandatory period and decisions regarding all matters pointed out by students have been taken.

16.

Comprehensive Award List


The Comprehensive Award List shall show, for each student:


i.

The weighted combination of the Interim Award and Final Examination award in percentage format and Letter Grades corresponding to the comprehensive award.


ii.

Sealed Comprehensive Award List will be submitted to the Controller of Examinations by the concerned teacher duly vetted by the Chairman of the department.


iii.

Delay in Submission of Results:



After passage of 6 working days from the date of scheduled final examination period, Controller of Examinations will submit a report to the Vice chancellor on the status of submitted results. The Vice Chancellor will decide on the disposal of teachers failing to submit their results within the prescribed time.


17.

Conduct of Examination of Type A Subjects Under Semester System


a)

Question Papers



i.

All question papers are set by the concerned teacher.



ii.

The question paper prepared by the teacher duly vetted by the concerned Chairman of the department should be submitted in a sealed envelope to the Controller of Examinations by the prescribed date



iii.

Question papers are kept in the safe custody of the Controller of Examinations till the start of examination.



iv

Reference Material during Tests/ Examinations Prior to class tests, midterm /final examination, the subject teacher announces such books, notes or other material that can be referred to by the students during the test or examinations. All other books, notes, papers, etc., are withdrawn from the examinees.


b)

Conduct of Mid-Term and Final Examinations



1.

The Controller of Examinations shall prepare duty roster of teachers or staff as Deputy Superintendent and Invigilators for the conduct of examinations. The number of invigilators will be estimated on the basis of one invigilator for every 25 students.



2.

The subject teacher shall be the Superintendent for the conduct of examination. The Superintendent shall ensure the following:-




i.

That all answer books used in the examination are signed or initialed. The teacher may require the students to answer on the question paper itself. No other answer books are to be used in these cases.




ii.

Answer books are issued to the invigilators 5 minutes before the commencement of the examination and retrieved at the end of the examination.




iii.

The absentee report, if any, is prepared and forwarded to the Chairman's office at the end of each examination.


c)

Teachers or Staff acting as invigilators shall ensure the following:



i.

That the students are identified through means such as University identification card or a valid photo ID.



ii.

That the students are warned against the use of unfair means and have been advised to surrender mobile phones, notes, papers or other unauthorized material before the commencement of the examination.



iii.

That the students are not allowed to talk with or copy from other students during the examination.



iv.

That no student is allowed to join the examination 30 minutes after its commencement.



v.

That no student is allowed to submit the answer sheet and leave the examination room within 30 minutes of commencement of examination. Visits to toilets are carefully controlled.



vi.

That the question papers and answer books of a student detected using unfair means or assisting another candidate, are taken away and the matter is reported to the respective chairman. The superintendent records all available evidence to be used as written proof later on.



vii.

That the students write their registration numbers, name and class on the front cover of each additional answer sheet used. If more than one answer book is used, these are stapled together.


d)

The subject teachers, being the Superintendent(s), shall:



i.

Supervise distribution of the question papers to the students according to the schedule published.



ii.

Be available in the examination center during examination of their subject to clarify any query and to collect answer books after the examination. In case of multiple examination centers, they must remain available near the centers.



iii.

Report any incidence of unfair means or disobedience or rowdy-ism detected in the examination center to the Controller of Examinations for processing under rules governing use of unfair means during examinations. The report must include collected evidence (if any), written and signed statement by the invigilator detecting the incidence and of the candidate(s) found involved.

18.

Disposal of Answer Scripts


Answer sheets of midterm and final examinations will be stored in the Examinations department for one semester after declaration of result of a semester. The sheets would be disposed of subsequently in a suitable manner as decided by the Controller of Examinations.

19.

Final Results and Transcripts


The recording of result on final transcript will be according to the following:


i.

The transcript will be chronological showing all subjects registered in each semester and corresponding grades earned.


ii.

All “I” grades would be replaced by the grade earned or “F” grade if requirements have not been completed.


iii.

IP” grade in a subject or sequel of subjects would be shown in the semester(s) in which it has been awarded. It will not be counted towards computation of GPA or CGPA in these semesters.


iv.

The semester grade awarded in a subject, which is a follow up of a subject or subjects in which “IP” has been awarded in previous semesters, would be counted towards computation of semester GPA and CGPA by considering the total credit hours assigned to the subject or a sequel of subjects.


v.

Elective subjects in which the student has earned “F” grades may not be counted towards computation of CGPA if alternate elective subjects have been studied in their place. This will not be automatic. The student must apply to the Controller Examination to avail this facility.

20.

Results Declaration by Examination Department


The student would be able to see his subject grades on the Examination portal as soon as those have been submitted by the teachers to the Controller Examinations. The status of these results would be “Provisional”. When all results have been received by the Examinations Department, official results would be declared within one week following due process of scrutiny and verification. The status of these results would change to “Confirmed” after declaration.